Admissions Officer ll - Limited Term

Admissions Officer ll

Tracking Code:  req
2229

Faculty/Department:  Office of the Registrar

Number of Positions:  1

Appointment Type:  Limited Term 14.5 months

Hours of Work:  35 hours per week

Salary Range:  Level 8
- Starting Salary, Step 1 $ 80,379

Posting Date:  August 21, 2026

Closing Date:  August 28, 2026 (11:59 pm EST)

Job Summary
Under the direction of the Manager, Admissions, the incumbent will adjudicate applications to the university in accordance with institutional admissions policies and enrolment objectives. This includes interpreting admissions criteria, evaluating domestic and international transcripts, and reviewing supporting documentation to make fair and consistent decisions in a timely manner. The Admissions Officer is also responsible for conducting transfer credit evaluations for students who have completed courses at other postsecondary institutions, in consultation with the university’s academic units.

1. Application Adjudication

Evaluates applications for admission to the university from all applicant groups including Ontario secondary school applicants and graduates, out-of-province applicants, international applicants, mature applicants, transfer applicants, teacher education applicants, college-to-university transfer applicants, graduate studies applicants, and former Ontario Tech University students.

Works with faculties to ensure timely evaluation of transfer credits and make the necessary updates to the student record in the student information system (Banner/Slate) and other internal and external databases.

Considers submissions under the university’s special considerations policies and recommends a course of action to the Senior Admissions Officer.

Has the shared responsibility to evaluate the effectiveness of admissions processes and identifies possible problems or concerns.

Provides solutions to complex admissions related cases and understands when escalation is necessary.

Ensures enrolment of high-quality students and meets enrolment targets.

Prepares reports related to admission specific issues and trends.

2. Internal and External Communication

Ensures applicants have fulfilled the conditions of their offer and provides advice to those who may be at risk of losing their offer of admission.

Provides admissions related advice to prospective students, applicants, and other stakeholders using a variety of mediums (i.e. online meetings, phone calls and email).

Communicates and builds relationships with internal stakeholders (i.e.: academic advisors, other divisions within the Registrar's office, faculty representatives, and other services/departments).

Participates in some recruitment events including the Ontario Universities’ Fair (OUF) and Open Houses as the university’s admissions expert.

3. Maintenance of Systems and Processes

Implements, reviews and maintains Banner processes (BDMS, letter generation, OUAC downloads, automatic emails) and ensures they achieve desired outcomes for admissions.

Participates in the annual audit of undergraduate admissions and transfer credit’s web presence in conjunction with the Office of the Registrar’s communications team and makes ad-hoc updates as required.

4. Supervision and workflow coordination

Acts as a mentor and guide for junior employees.

Provides direction and advice to the division’s Work Study students.

Required Skills

Strong interpersonal and communication skills.

Demonstrated initiative, excellent judgement, and attention to detail.

Superior organizational and multi-tasking and problem-solving skills.

Maintaining confidentiality and integrity are essential.

Demonstrated proficiency in the use of Excel, Outlook, Work, and the Google suite of software.

Ability to adapt to changing priorities and projects.

Ability to work effectively and professionally with people at all levels both inside and outside of university. This includes secondary, non-secondary or non-traditional learners.

Ability to maintain a high level of professionalism and respect for students, staff and faculty.

Required Education

Completion of an undergraduate university degree is mandatory.

* Verification of Academic credentials may be required.

Required Experience

A minimum of…