Facilities Analyst

Location: Whitby

Benefits
We value our employees and provide a comprehensive benefits package designed to support your well‑being and future. Our offerings include:

Competitive Salary - Your expertise is valued. We offer a strong, competitive salary that reflects your skills and experience.

OMERS Pension Plan - Secure your future with our employer-supported pension plan.

Comprehensive Health & Dental Benefits - Extensive coverage for you and your family.

Generous Paid Time Off - Vacation, sick leave, and parental leave.

Professional Development & Growth - Access opportunities for training, professional development, and specialized career pathways to help you excel.

Dedicated Wellness Programs - Your mental and physical health are essential. Benefit from wellness resources, mental health supports, and programs designed to help you thrive.

Branch and Unit
Facilities Management

Employment Type

This is a full‑time, regular position.

Start Date
Tentative start date:
August 2026

Role Description
Reporting to the Director of Facilities, the Facilities Analyst serves as the central administrative hub for the Facilities department. The Facilities Analyst is responsible for monitoring, evaluating, and optimizing the performance of the Services physical spaces and building systems. They collect and analyze data related to maintenance, space utilization, energy consumption, and operational costs to support informed decision-making. The primary focus of this role is to triage incoming facility requests, distinguishing between immediate maintenance needs and long‑term capital requirements.

In addition, by managing the Computerized Maintenance Management System (CMMS) and assisting with the Capital Improvement Plan, this role ensures that all physical asset data is accurate, actionable, and aligned with the organization's financial cycles.

Duties & Responsibilities

Evaluate incoming work order requests to determine if they are Corrective Maintenance (Operating) or Asset Renewal (Capital), determining the appropriate sub‑category, and assigning priority to the work order.

Analyze work order reports to systematically monitor, analyze, and report on the status of assignments to identify bottlenecks, ensure timely completion, and prevent delays.

Sets up the CMMS according to DRPS‑specific requirements, including creating and maintaining asset hierarchies, equipment records, maintenance schedules, and preventive maintenance plans.

Configure workflows, user roles, permissions, and notification settings to align with organizational processes.

Validating asset data, updating maintenance records, importing new assets, auditing historical data, and maintaining integrity across modules.

Design in-person and online training programs for all system roles and provide mandatory initial and ongoing refresher training for maintenance personnel, supervisors, and other system users.

Evaluates training results and ensures that all users with system access complete any mandatory system training (minimum scores will be required before users are granted system access).

Assist users with technical issues, ensure proper software use, and develop user guides or documentation to facilitate adoption.

Responsible for generating, analyzing, and distributing reports that track maintenance activities, equipment performance, downtime, and compliance metrics.

Create dashboards for real‑time insights to support strategic maintenance planning.

Coordinate with software vendors for updates, troubleshoot technical problems, and ensure minimal downtime during system maintenance or upgrades.

Identify inefficiencies in maintenance workflows, propose improvements, and configure the system to optimize preventive, predictive, and corrective maintenance processes.

Manages user access rights, enforcing security policies, and ensuring compliance with organizational or regulatory standards are part of daily responsibilities.

Implement routine software and data backups, develop recovery procedures, and ensure the system can be restored quickly in case of failure or data loss.

Maintain the Facility Asset Inventory and support regular Facility Condition Assessments used in Facility Condition Index…