Office of Research and Programs: Post-Award Research Concierge

Position: Office of Research and Sponsored Programs: Post-Award Research Concierge
Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Office of Research and Sponsored Programs:
Post-Award Research Concierge

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Research Administrative Spec

Job Duties:

Works directly with faculty and staff who are principal investigators (PIs) on grant-funded projects to carry out research administrative functions related to sponsored grants, agreements, and/or award management (award through closeout). This position serves as a liaison with pre-award and post-award stakeholders, PIs, and other campus representatives. This position will report to the Director/Manager of Office of Research and Sponsored Programs.

This is a grant funded year-long appointment with the potential for annual renewal.

Key

Job Responsibilities:

Assist PIs with financial management related to grant-funded projects (15%)

* Maintains and monitors grants and contract budgets.

* Tracks budget activity and reconciles expenses, including institutional match documentation.

* Prepares and/or maintains documentation related to administrative grant activities.

* Prepares prior approval requests for project modifications.

* May identify funding opportunities and disseminate to principal investigators.

Other duties as assigned to support Office of Research and Sponsored Programs activities (5%)

Support PIs with administrative tasks related to grant-funded projects (30%)

* Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup.

* Purchases general supplies.

* Makes travel arrangements and assisting with travel expense reimbursements.

* Coordinates meeting spaces, food, and lodging.

* Assesses and coordinates student employment needs.

* Purchases computers, cell phones, or other technology.

* Coordinates compensation for research participants.

Document processes and procedures (20%)

* Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements.

* Documents processes to create job aids for use by other research administration staff and PIs.

* Organizes and maintains documentation on a file sharing platform (e.g., SharePoint).

* Assists with data collection to support reporting requirements for the NSF GRANTED-BRIDGE project.

* Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

Serve as a liaison and expert resource for principal investigators on grant-funded projects (30%)

* Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management.

* Interprets existing institutional and granting agency policy and procedure related to overall sponsored project management.

* Builds relationships with PIs and Identifies and connects PIs with campus stakeholders as needed to seek information and/or accomplish administrative tasks.

* Initiates "new award" meetings for PIs to transition from pre-award to post-award support.

* Meets regularly with assigned mentors to build knowledge and campus connections.

* Participates in professional development/training opportunities.

Department:

Office of Research and Sponsored Programs

Compensation:

Starting at $46,200 commensurate with experience.

Required Qualifications:

* Associate degree.

* Excellent verbal and written communication skills.

* Strong interpersonal skills, including a customer service mindset and an ability to work with people at multiple levels within the organization.

* Sound judgement regarding personal and confidential information.

* Proficiency in standard software programs, including Excel, Word, and SharePoint.

* Familiarity with grants and sponsored funding.

* Project management skills, including ability to manage and prioritize multiple projects simultaneously.

* Ability to work independently and take initiative to find information needed to complete tasks.

Preferred Qualifications:

* Bachelor's degree.

* Experience in financial management.

* Experience working in higher education.

* Grant writing or grant management experience.

* Documentation or technical writing skills.

* Experience with grants administration and financial systems (e.g., Huron Research Suites, Workday).

* Familiarity with Uniform Guidance and Federal Regulations.

How to Apply:

Applicants must submit the following documents using the online application:

* Resume

* Cover Letter

* Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the…