Administrative Assistant

R.J. Albright Construction is a trusted Commercial General Contractor based in Oshkosh, Wisconsin, serving Northeast Wisconsin and beyond for over 43 years. Our expertise spans various projects, including new industrial construction, retail spaces, offices, and extensive renovation or remodeling work. We are committed to delivering high-quality results and are dedicated to meeting client construction needs. Our reputation is built on trust, reliability, and exceptional service in the construction industry.

Our office is looking for a part time Office Assistant to help serve our clients. This role serves as

the initial point of contact for clients, vendors, and visitors, and supports day-to-day project

management administrative tasks in addition to reception duties. The Office Assistant role is

essential in creating a welcoming and professional environment while also supporting some

daily operations of the financial assistant. Construction experience is preferred but not

required

This is an on-site position (Monday-Friday; business hours 8-5; 18-27 hours per week; days/time/# of hours flexible). In the spirit of pay transparency, we are excited to share the pay range for this position which is $18.00/hr to $22.00/hr exclusive of bonuses and benefits. We encourage you to apply and provide us with your compensation expectations when you do.

We’re big on open conversations, so, let’s have one.

• Greet clients and visitors warmly and professionally, ensuring a positive first impression
• Answer and direct incoming phone calls promptly and courteously
• Support project managers and the financial staff with administrative tasks such as data entry, phone calls, web searching, and filing
• Assist in maintaining and ordering office supplies
• Assist with processing incoming mail, emails, and shipments
• Collect payroll hours, enter payroll hours, and process in order to cut weekly checks, and
• Support the financial assistant with data entries for monthly invoices and billings.
• Under the direction of our project managers, assist with various project related tasks as requested
• Help solicit bidders for proposal requests, including phone calls, emailing bid invitations, etc.
• Assist the project manager with typing proposals, schedules, purchase orders, etc.
• Help with acquiring material estimates, purchases, and deliveries
• Assist in collecting project closeout materials such as warranties, as-builts and prepare final close-out manuals.
• Coordinate the paper and electronic filing process for projects
• Support the staff in project archives, record keeping

• Previous receptionist/office experience preferred
• Friendly, outgoing, and positive attitude
• Professional appearance, voice, and interaction with clients
• Ability to multitask and prioritize tasks effectively
• Well-developed written and verbal communication skills with the ability to successfully
• interact with people at all levels of the organization
• Proficient with Microsoft Office Suite, Bluebeam/Adobe Acrobat or related software
• Familiarity with Sage 300 CRE construction accounting software a plus
• Familiarity with the construction process is a plus

This is a great opportunity for someone who is organized, detail-orientated and enjoys working in a

small office environment on a part-time basis.

RJ Albright, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.