Payroll Coordinator

This position is responsible for timely and accurate preparation and maintenance of the City of Oshkosh’s bi-weekly payroll and related reporting requirements.

• Payroll: Process and administer bi-weekly payroll, including balancing, payments/remittances, and reporting. Review payroll data and reports for accuracy and process adjustments as necessary. Administer payroll deductions and ensure compliance with applicable policies, contracts, and reporting requirements.
• Budgeting: Prepare personnel cost projections for the annual budget.
• Year-End Processes and Process Improvements: Complete year-end payroll processing, including W-2 preparation, required filings, and audit support. File/submit payroll taxes, retirement contributions, and related returns, including Wisconsin Retirement System (WRS) reporting and reconciliation. Identify and implement process improvements to enhance payroll accuracy and efficiency.
• Teamwork and
  
  Collaboration:
  
  Provide support and guidance to departments and employees on payroll and timekeeping systems. Collaborate with Finance staff and other departments on payroll-related matters.
• Other Duties: Perform other duties as assigned.

Education and Experience:

• Associate’s Degree in Business Administration or Accounting.
• Three to five years of experience in payroll administration.
• Certified Payroll Professional (CPP) desirable.

Necessary Knowledge, Skills, and Abilities:

• Knowledge of all laws, regulations, and procedures governing the compensation of city employees.
• Knowledge of accounting and budgeting practices as they relate to payroll.
• Knowledge of insurance policies and procedures.
• Ability to prepare and maintain accurate financial documents and reports.
• Ability to effectively use software systems.
• Ability to work with sensitive and confidential information, and to maintain confidentiality and professionalism.
• Ability to establish and maintain effective working relationships with co-workers and other city staff.

In evaluating candidates for this position, the City may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the essential duties of this position.

Personal computer and standard office equipment, including calculator, telephone, printer, copier, and scanner; payroll processing software, HRIS, timekeeping systems, ERP/financial software including general ledger systems, Microsoft Office Suite with advanced Excel functions, electronic records systems, tax and retirement reporting portals, and other software required for payroll administration, budgeting, reconciliation, compliance reporting, and audit support.

The physical demands described in this position description are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the essential functions of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger and handle objects or operate tools or controls;

and reach with hands or arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required of this job include close vision and the ability to adjust focus.

The work environment characteristics described in this position description are representative of those an employee encounters while performing the essential functions of this job. Work takes place indoors in an office environment; the noise level is moderately quiet.

The duties listed in this position description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.