Marketing Project Manager

Position Title: Marketing Project Manager

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Marketing Specialist

The University of Wisconsin‑Oshkosh invites applications for a full‑time Marketing Project Manager within the Division of Marketing & Communications. In this role you will oversee the planning, coordination, prioritization, and execution of marketing and communications projects that support the university’s strategic goals, brand initiatives, and institutional storytelling efforts. Working in a collaborative, fast‑paced environment, you will serve as a central operational partner across the division—helping ensure projects move efficiently from concept through completion while improving communication, workflow visibility, and cross‑functional alignment.

• Manage the intake, prioritization, scheduling, and execution of marketing and communications projects across multiple teams and stakeholders.
• Coordinate timelines, deliverables, approvals, and resource allocation to ensure projects meet deadlines and align with strategic priorities.
• Serve as the primary administrator and champion for project‑management platforms and workflow systems (e.g., Asana), standardizing processes and improving operational efficiency.
• Develop and maintain project plans, production schedules, campaign calendars, status updates, and reporting systems.
• Monitor project progress and proactively identify risks, bottlenecks, competing priorities, or communication gaps.
• Support coordination and execution of university‑wide marketing campaigns, institutional initiatives, special events, and high‑profile communications projects.
• Assist in managing timelines and logistics surrounding campus events, launches, and strategic communications efforts.
• Collaborate closely with creative, digital, content, social media, web, video, photography, and leadership teams to coordinate integrated marketing initiatives.
• Facilitate project kickoff meetings, status updates, and stakeholder communications to ensure clarity, accountability, and alignment.
• Consult with campus departments and university partners to understand project objectives, communication goals, and deliverable expectations.
• Support leadership in managing departmental priorities, workload balancing, and operational planning.
• Identify opportunities to streamline workflows, reduce duplication, and improve collaboration across teams and departments.
• Help establish scalable project‑management standards, documentation practices, intake procedures, and operational processes.
• Maintain organized project records, documentation, and asset tracking systems.
• Assist with campaign reporting, operational analytics, and performance tracking as needed.

• Demonstrated experience managing complex projects, timelines, workflows, and cross‑functional collaboration within a fast‑paced, deadline‑driven environment.
• Strong working knowledge of project‑management systems and workflow platforms, with the ability to effectively manage projects, communication, task assignments, reporting, and operational coordination within Asana; experience with , Trello, Basecamp, or similar systems is also valued.
• Exceptional organizational and time‑management skills with strong attention to detail and the ability to manage multiple concurrent priorities effectively.
• Excellent written, verbal, and interpersonal communication skills, including the ability to build positive working relationships across diverse teams and stakeholders.
• Ability to work collaboratively with campus partners, leadership teams, creative staff, and external constituents while maintaining professionalism and responsiveness.
• Strong critical thinking and problem‑solving abilities, with the capacity to adapt quickly to shifting priorities, deadlines, and organizational needs.

• Experience working within higher education, nonprofit, agency, or creative services environments.
• Familiarity with integrated marketing and communications workflows, campaign planning, creative production processes, and operational coordination.
• Knowledge of Agile, Scrum, or other project‑management…