Commis, Soutien administratif et financier

Overview

Position:
Temporary full-time Administrative Assistant (until Dec 31, 2026 and until Nov 30, 2026).

Location:

Elect/MFIP
1221 "B" rue Cyrville, Ottawa, ON. Department:
City Clerk’s Office, Elections Branch. Affiliation: CUPE 503 Inside/Outside. Salary: $56,634.76 – $66,266.20 per year (2024 rate).

Hours:

35 per week. Applications close: . The employer respects linguistic and equity principles and supports accessibility throughout the recruitment process.

• Provide administrative and clerical support to program staff, including document processing, data entry, and filing.
• Compile and provide information regarding program documents and reports.
• Maintain program inventories and liaise with internal staff, external stakeholders, and the public.
• Procure goods and services, organize meetings, and respond to inquiries and complaints.

• Grade 12 and one year of post-secondary training in office administration, information technology, or a related field.
• At least 2 years of related office/administrative experience.

• General program operations and unit activities relevant to the department and city structure.
• Knowledge of City policies and procedures, and office practices.
• Records management system used by the City.
• Software and applications used by the City (Windows, Word, Excel, Access).
• Health and safety laws and workers’ rights and duties.

• Clear and concise communication with clients, the public, peers, and supervisors, both verbally and in writing.
• Excellent interpersonal skills.
• Ability to organize work, manage multiple tasks, and set priorities.
• Ability to work autonomously with minimal supervision.
• Ability to meet deadlines and record information accurately.
• Tact and discretion; confidentiality of information.
• Understanding of program objectives and target population needs; sensitivity to their concerns.
• Initiative, reliability, and ethical conduct.

• Language requirements:
  French (spoken and written) and English (spoken and written) at designated entry level.
• Initial salary may be 95% of the full rate per collective agreement.
• Relevant experience and recognized training may waive some educational requirements.
• Keep a copy of the job posting; once the closing date passes, it will not be available.

We thank all candidates for their interest. Only those selected for an interview will be contacted.

Equity, diversity and inclusion:
The City of Ottawa promotes these principles and adheres to applicable human rights laws. We encourage applicants who are Indigenous, Black, or from racialized communities, people with disabilities, women, and people of all gender identities and expressions, as well as people from diverse ethnic, religious, and sexual orientations and backgrounds to apply. Applicants may self-identify in relation to employment equity questions.

Accessibility:
The City offers accommodations on request during the recruitment process. If accommodation is requested, please indicate so. For accessibility support, contact the Employee Service Centre at , extension 12211, or

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industry: Government Administration

Note:

This condensed description preserves the essential information from the original posting while removing boilerplate and non-essential items.