Executive Assistant/Personal Assistant

Job in Ottawa, Ontario, Canada

Listing for: Stafflink

Full Time position
Listed on 2026-01-28

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin

Job Description

Our client, a leading Canadian wealth management firm, is seeking a highly organized and discreet Executive/Personal Assistant to support a private family office. This dynamic role combines household management, executive support, travel planning, and project coordination. Ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-trust environment.

This is a hybrid position, located in Ottawa, ON.

Responsibilities:

Manage calendars, appointments, and family schedules

Oversee household logistics, property maintenance, and vendor coordination

Plan travel, events, and handle last-minute changes

Support property development projects and special initiatives

Track expenses, manage invoices, and provide personal concierge support

Qualifications:

3+ years in a similar EA/PA role, preferably with HNW families

Strong tech skills (Google Workspace) and multitasking ability

Excellent communication, discretion, and problem-solving skills

Valid driver’s license

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Job Posting Language

Executive Assistant​/Personal Assistant

Executive Assistant/Personal Assistant