Office Administrator - Bookkeeper

Job in Ottawa, Ontario, Canada

Listing for: Stafflink

Part Time, Contract position
Listed on 2026-01-28

Job specializations:

Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator

Job Description

Our client, a reputable and well-established firm in the construction and property management industry is seeking an Office Administrator / Bookkeeper to join their team on a 6-month contract.

This exciting opportunity offers a hybrid schedule with 3 days a week on-site at their Ottawa office - plus the added perk of half-day Fridays!
Financial Responsibilities:

Manage AR/AP transactions

Perform regular reviews and reconciliations of bank accounts and company credit card activity

Handle end-of-month and year-end financial close activities

Create and enter journal entries to ensure accurate financial data

Keep financial documentation up to date and well-organized

Issue client billing and monitor overdue accounts

Administer payroll on a bi-weekly basis for salaried staff using Ceridian

Compile internal financial summaries and statements for leadership review

Coordinate consultant payments and address any issues with vendor billing

Office Operations Support:

Manage incoming calls, greet office visitors, and handle general communications

Organize and maintain both digital and paper file storage systems

Track inventory and restock office supplies and tools as needed

Assist in planning meetings and scheduling calendars

Provide setup support for new hires, including workspace and required materials

Offer cross-functional admin assistance across departments when necessary

Handle sensitive information with professionalism and confidentiality

Tools & Systems Used:

Ceridian (Payroll Management)

Sage 50 (Bookkeeping/Accounting Software)

Microsoft Excel

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