Executive Administrative Assistant

Job Description

What is the Opportunity?

As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

What will you do?

• Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
• Assist as the primary liaison for the senior executive, with senior internal and external stakeholders.
• Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.
• Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
• Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
• Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
• Coordinate all aspects of logistical organization of conferences/meetings. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
• Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.

What do you need to succeed?

Must-have:

• 3+ years of Executive or Administrative support experience supporting senior leadership
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member
• Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the office of the senior executive
• Anticipate the needs of the senior executive and flag questions or opportunities before issues arise
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner
• High proficiency in MS Office (Word, PowerPoint, Excel, Outlook);
  Intranet and Internet navigating and research skills

Nice-to-have:

• Related experience within a matrixed corporate environment
• Experience with in a Business/Commercial banking environment
• Experience with developing creative social media content (ex. Linked In)
• Preference will be given to candidates based in Ottawa

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of a critical team
• Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits
• Significant exposure to stakeholders across multiple businesses
• Interesting, complex work that makes a difference in peoples’ lives
• A collaborative culture that recognizes innovative business ideas

Job Skills

Additional Job Details

Address:

City:

Country:

Work hours/week:

Emplo…