Senior Administrative Assistant Job Ottawa area,Ontario Canada,Administrative/Clerical

Job Details

Description

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Senior Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data

Support leader(s) through calendar and email management, invoicing and A/R

Enter, review and maintain client accounts and contact information in the Client Relationship Management (CRM) platform

Review upcoming deadlines and work requirements with the team; coordinate the logistics and flow of work to specific team members (i.e., documents for review/signature)

Record minutes at various meetings and distribute or archive them accordingly

Prepare and submit expense reports

Coordinate and schedule internal and external meeting and appointment logistics and prepare supporting material

Coordinate travel arrangements and reservations

Maintain electronic and paper filing systems

Contribute to the development of new ideas and approaches to improve work processes

Work collaboratively with other team members and leadership

Maintain flexibility to work overtime, as necessary

Skills and Experience

Post-secondary education in business administration is considered an asset

5+ years of increasingly complex administrative responsibilities

Experience in a professional services environment is considered an asset

Strong client service focus in dealing with both external and internal clients

Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously


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