Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.
Responsibilities:
• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.
• Act as a liaison with government agencies, adhering to proper protocols and processes.
• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.
• Arrange travel itineraries and accommodations, managing all related logistics.
• Assist in the preparation of briefs, supporting documents, and presentations for executive use.
• Handle expense reporting and ensure financial records are accurately maintained.
• Manage document preparation, including photocopying, scanning, and filing as required.
• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.
• Collaborate with internal teams to ensure smooth communication and execution of tasks.
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