Accounting Administrator

Please address applications to , with the subject line: “Accounting Administrator Application”.

Reporting to the Controller the Accounting Administrator is the foundational support role for the finance team, responsible for the accurate and timely processing of high-volume financial transactions. This role is essential in keeping our Accounts Payable and core administrative functions running smoothly, freeing up senior staff team members to focus on review, analysis and reporting. The role will also provide dedicated administrative support to the VP of Finance.

This support is intended to improve efficiency and leverage within the finance function.

This is an ideal position for an organized, detail-oriented professional who enjoys process-driven work and wants to contribute to a growing team in a fast-paced development company. This is an in-office, full time position.

Please address applications to , with the subject line: “Accounting Administrator Application”.

• Inbox Management: Manage the primary accounting email inbox, ensuring strict organization and timely responses. Follow up with vendors regarding non-compliant invoices (e.g., missing HST numbers, misaligned POs, incorrect entity addressing) to resolve issues before processing.
• Invoice Processing: Process high volumes of invoices and PO requisitions into Net Suite, ensuring accurate matching and coding in accordance with established policies.
• Payment Execution: Set up EFTs and wire transfers in banking platforms, coordinate internal approvals, and send remittance confirmations to vendors.
• Cheque Runs: Prepare weekly cheque runs and handle physical mail, including scanning incoming documents to the correct network locations and processing cheque deposits.
• Utility Management: Oversee the utilities accounts and payment processes for all development companies, ensuring no service interruptions.
• Issue Escalation
  :
  Escalate non-routine issues, discrepancies, or judgement-based questions to the appropriate accounting or finance lead.
• Corporate Expenses: Reconcile credit card statements for operating and holding companies. Manage the integration of expense data between systems, ensuring receipts are attached and coding is accurate.
• Inter-company Invoicing: Prepare and process monthly inter-company invoices to ensure accurate cost allocations between entities.
• Tax & Audit Support: Assist with filing HST returns (data upload preparation only) and collect supporting documentation for CRA audits.
• General Admin: Maintain vendor master files and assist the finance team with ad-hoc administrative requests related to AP processing, vendor administration, and document management.

• VP Support:
  
  Provide dedicated administrative support to the VP of Finance, including processing expense claims and reimbursements, coordinating travel bookings, processing bill payments as directed, administering group benefits-related tasks, scheduling meetings, preparing documents and handling other administrative tasks.

• Education: Diploma or Certificate in Accounting, Business Administration, or relevant field.
• Experience: 1–3 years of experience in an Accounts Payable or administrative role.

• Vendor Communication: Strong written communication skills with the ability to manage vendor relationships professionally while enforcing compliance requirements.
• Organization: Highly organized with the ability to manage a high-volume inbox and track outstanding issues to resolution.
• Technical: Proficiency in Microsoft Excel and Google Workspace (Gmail, Drive) is required. Experience with accounting software (Net Suite experience is an asset).

At TCU, we believe strong performance is built on clarity, trust, and shared purpose. We develop and operate rental communities with a long-term mindset, and we take the same approach to our people—investing in those who want ownership, accountability, and the opportunity to grow alongside the business.

We offer a competitive and thoughtfully structured compensation program designed to reward impact and results, along with benefits that support your professional and personal well-being:

• Ongoing training, development, and exposure across development, leasing, asset management, and operations
• lear commitment to internal growth and advancement—we actively promote from within as the portfolio scales
• A collaborative, values-driven culture grounded in transparency, respect, and accountability
• Competitive base salary with performance-based bonus opportunities
• Comprehensive health and dental benefits, plus access to an Employee Assistance Program (TELUS Health)