Administrative Assistant

About us

Crop Life Canada is the national voice of the plant science industry, representing the manufacturers, developers and distributors of pesticides and plant breeding innovations that help drive sustainable productivity in Canadian agriculture. Our members provide farmers—and many non‑agricultural sectors—with the tools they need to support food security, protect public spaces and strengthen communities. Guided by a strong regulatory foundation and a commitment to innovation, we work to advance sustainable growth, champion Canada’s leadership in plant science, and foster an enabling global trade environment that benefits Canadians and the world.

Crop Life Canada is seeking a highly organized and adaptable Administrative Assistant to support the smooth functioning of our Ottawa office and contribute to the success of our team. Reporting to the Executive Assistant, this role provides essential administrative, coordination, and office support services across the organization. The position is based in‑office at 350 Sparks Street, Ottawa, with consideration given to a hybrid work arrangement (1–2 days per week from home) following a probationary and training period, subject to operational needs.

As the Administrative Assistant, you will be responsible for a wide range of administrative and shared services duties, including:

• Greeting and directing visitors and responding to phone calls, emails, and general inquiries with accuracy and confidentiality
• Scheduling and coordinating committee meetings, including planning, communication, and document distribution
• Supporting larger events with material preparation, shipping, and in‑person logistics
• Making travel arrangements (flights, accommodations, transportation) in accordance with organizational procedures
• Preparing and submitting expense reports and invoices in compliance with internal policies
• Maintaining office contact databases and liaising with platform developers as required
• Coordinating staff meetings, boardroom bookings, staff gatherings, and team‑building activities
• Managing incoming and outgoing mail and courier services
• Drafting, proofreading, and editing correspondence and other documents
• Organizing and maintaining electronic and paper filing systems
• Providing coverage for the Executive Assistant during vacation periods
• Supporting shared services activities such as IT troubleshooting, office supply ordering, equipment maintenance, and reporting building or parking issues
• Assisting with special projects as assigned by the Executive Assistant and the Manager of Finance and Shared Services

The ideal candidate brings strong administrative expertise and a professional, service‑oriented approach, along with:

• A Bachelor’s degree or diploma in Business Administration or a related field
• 1–3 years of administrative and event‑planning experience
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Proven ability to manage time effectively and meet deadlines
• Sound judgment, discretion, and resourcefulness
• Flexibility, adaptability, and problem‑solving skills while maintaining confidentiality
• Extensive knowledge of office administration and record‑keeping systems
• Proficiency in Microsoft 365, particularly SharePoint and Microsoft Teams, with the ability to learn new systems
• Bilingualism in English and French considered an asset

Crop Life Canada offers a competitive compensation package for this position, including benefits.

To apply to be part of something transformative, submit a resume and cover letter (in one document) by outlining your interest and how you would be an excellent match for this opportunity.
Applications will be accepted until 11:59pm on March 15, 2026.
* Those including a cover letter will be prioritized. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Crop Life Canada is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We respect the dignity and independence of people with disabilities and provide accommodation and support to persons with disabilities throughout the recruitment and selection process.