Executive Assistant

Position Description

MUST be able to come onsite to the Ottawa office

MUST currently have or be able to be granted a Security clearance

Reporting directly to the BU Leader / Senior Vice-President of CGI NCR, the Executive Assistant provides strategic and administrative support to ensure the efficient operation of the Business Unit. This role requires a highly organized, proactive professional who anticipates needs, exercises sound judgment, and thrives in a dynamic, fast‑paced environment.

The ideal candidate brings extensive experience supporting senior executives, demonstrates exceptional discretion, and is capable of managing shifting priorities with professionalism and composure.

• Provide comprehensive executive support to the BU Leader / Senior Vice-President, including proactive calendar and priority management.
• Coordinate and manage internal and external meetings, ensuring alignment of schedules and preparation of required materials.
• Oversee administrative processes, including travel arrangements, expense reporting, approvals, authorizations, and CRM management.
• Collaborate with the Operations Director and BU Planner to coordinate and organize annual business planning and events.
• Approve timesheets and review expense reports for the BU Leader’s direct reports to ensure compliance with CGI policies and standards.
• Liaise with internal administrative teams and client executive assistants to coordinate meetings, visits, and business engagements.
• Provide executive‑level administrative support to one Sector Vice President, including calendar management, expense administration, timesheet approvals, and participation in and facilitation of team meetings.

• Associate’s degree in Business Administration, Communications, or a related field (Bachelor’s degree preferred).
• Minimum of 8 years of relevant experience in a similar executive support role.
• Demonstrated experience supporting C‑level or senior executive leadership.
• Exceptional verbal and written communication skills.
• Advanced writing, editing, and formatting abilities for executive presentations and communications.
• Strong event planning and coordination capabilities.
• Highly intuitive, self‑directed, and proactive.
• Excellent listening skills with the ability to anticipate executive needs.
• Sound judgment and ability to make timely, well‑informed decisions.
• Strong analytical skills with the ability to prioritize effectively.
• High level of professionalism, diplomacy, and client service orientation.
• Demonstrated discretion, reliability, and punctuality.

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $60,000–$110,000. This role is a future opportunity.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well‑being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal‑opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team—one of the largest IT and business consulting services firms in the world.