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Senior Project Coordinator to enterprise program governance, scheduling, and administrative functions

Job in Ottawa, Ontario, Canada
Listing for: S.i. Systems
Contract position
Listed on 2026-03-13
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Business Administration, Administrative Management, Virtual Assistant/ Remote Admin
  • Business
    Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Position: Senior Project Coordinator to support enterprise program governance, scheduling, and administrative functions.

Our valued public sector client is hiring a Senior Project Coordinator to support enterprise program governance, scheduling, and administrative functions
.

Background:

The organization is executing multiple initiatives within a complex enterprise program environment and requires dedicated PMO support to ensure effective coordination, governance, reporting, and information management. This role will support project leadership by maintaining program documentation, coordinating key activities, and ensuring that project information, schedules, and communications are consistently managed.

Tasks:

  • Coordinate project administrative activities including maintaining project mailboxes, calendars, stakeholder registers, and meeting logistics.
  • Organize and support meetings and workshops, including preparing materials, recording decisions (RoD), tracking action items, and following up on outstanding tasks.
  • Maintain program governance artefacts including risk, issue, decision, dependency, and change request registers.
  • Support scheduling and reporting activities, including maintaining integrated workstream schedules and contributing to monthly program reporting and dashboards.
  • Gather, document, and maintain traceability evidence for project requirements, decisions, and deliverables.
  • Coordinate preparation of briefing materials and reports for leadership meetings and governance boards.
  • Manage project information and documentation within collaboration platforms, ensuring proper structure, access permissions, and content management.
  • Support development and maintenance of project communication materials and coordinate communications with stakeholders and leadership.
  • Provide coordination support for travel planning and related administrative processes.
  • Support human resources coordination activities including onboarding, offboarding, and staffing process administration.

    • Must Haves:

  • Project Coordinator - 10+ years
  • Secret Clearance
    • Position Requirements
    10+ Years work experience
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