Fueling Administrative Assistant

The members of the Inland Group of Companies (IDS, Inland Technologies and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, aircraft fueling, ground handling and pretty much any other aviation support service you can think of. We operate at over 50 airports in three countries.

• Insurance - health, dental, life, AD&D and LTD
• Pension plan with employer match
• Employee Assistance Program
• Employee discounts
• Competitive wages (starting at $21 an hour, rate will be determined based on experience)
• Advancement opportunities
• On the job training
• $300 referral bonuses - unlimited
• Daily Pay

The Fueling Administrative Assistant will provide a range of administrative support to the Inland Group of Companies managers and supervisors with a high degree of professionalism, organization, time management, and confidentiality.

Schedule type: Full-Time Permanent

Scheduled shift days: Friday, Saturday, Sunday & Monday

• Answer phone calls, take messages, and field/respond to all routine and non-routine questions
• Daily reconciliation of fueling loads
• Fuel inventory monitoring
• Scheduling tanker truck deliveries
• Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering online
• Maintaining email, phone and text communications with airlines and fuel inventory controls

• Must be at least 18 years old
• Must have adequate knowledge of Microsoft 365 suite of programs
• Excellent verbal and written communication skills with the ability to communicate with all departments within the company, including operations, maintenance, human resources, payroll, accounting, etc
• Ability to maintain accuracy and meet deadlines; must be detail-oriented and organized with the ability to prioritize; and attend/participate in meetings presenting a team player approach
• Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer
• Must maintain high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated discretion, tact and diplomacy
• Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

• Indoor office environment with the potential of remaining seated for extended periods of time
• Continuous use of a computer, keyboard, and mouse

• Position may require the ability to carry, push, pull, and lift up to 25 pounds
• Must operate office equipment as needed