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Office Administrator/ Coordinator Admin Assistant

Receptionist, Administrative​/Clerical

Job in Ottawa, Ontario, Canada
Listing for: Taggart Group of Companies
Full Time position
Listed on 2026-03-14
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Admin Assistant
Job Description & How to Apply Below

Title:

Receptionist

Reports to:

Facilities and Office Services Manager

Company:
Taggart Group of Companies

Salary Range: $, - $,

Location:

Albion Road South, Ottawa, Ontario, KV Y

About Us

At Taggart, we're more than a company. We are a proud, family-owned business with deep roots in Eastern Ontario. We're leaders in building communities, from infrastructure and commercial spaces to residential homes. Our long-standing stability and continued growth create a variety of opportunities for those looking to get hands-on experience and build a lasting career.

The Taggart Group of Companies is a full-service construction organization consisting of five major operating companies. Taggart Group delivers expert leadership in real estate development, planning, design, finance, construction, and management.

Our wide breadth of expertise and scope of work allows us to offer a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role

The receptionist’s goal is to keep the office functioning smoothly by organizing and coordinating various administrative requirements for the Taggart Group of Companies. In this hands-on role, the receptionist will actively maintain all front desk reception needs while attending to administrative functions of the office. The receptionist plays a key role in providing clients, guests, employees, and other stakeholders with a professional, positive, and productive experience in their interactions with the Taggart Group.

The ideal candidate will have a strong customer service orientation, have attention to detail, be able to handle a high-volume of demands, be able to multi-task and prioritize, have great computer skills and be professional when dealing with people across various levels.

Key Responsibilities:

  • Serve as the first point of contact for incoming calls, emails, and visitors, providing a welcoming and professional front-of-house experience.
  • Respond to general inquiries and redirect or escalate issues to the appropriate person or department as needed.
  • Troubleshoot and address recurring inquiries, including job applications and construction-related questions.
  • Schedule meetings and manage boardroom bookings, proactively resolving conflicts and last-minute changes.
  • Coordinate mail, courier deliveries, and outgoing shipments.
  • Support office hospitality by assisting with refreshments, shared spaces, meeting readiness, and management lunches as required.
  • Provide support coverage for the Office Administrator during holidays or absences, including coordination of meeting and hospitality needs.
  • Assist with office events and general office services as required.
  • Support office supply inventory and ordering in coordination with the Office Administrator.
  • Provide administrative support to shared service teams and other departments as needed, contributing to an organized and positive office environment.

    • Education and Experience Requirements

  • A minimum of two to five years' experience in a reception-based role supporting a large office.
  • Very strong communication skills, verbally and written, in English.
  • Strong time management, prioritization, and multi tasking and planning skills.
  • Strong attention to detail.
  • Expert working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Friendly and helpful demeanour with strong customer service orientation.
  • Ability to maintain high level of confidentiality at all times.
  • A valid Ontario driver’s license and access to a vehicle is considered an asset to support occasional office and meeting-related errands.

    • Physical/Sensory Effort/Work Environment

  • Providing service to several people or departments, working under many simultaneous deadlines.
  • Sitting or standing for long periods of time at a workstation.
  • Manual dexterity required to use desktop computer and peripherals.
  • Repetitive work.

    • Accommodation Requests

    The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without…

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