Executive Assistant

Position

Description:

MUST be able to come onsite to the Ottawa office
MUST currently have or be able to be granted a Security clearance

Reporting directly to the BU Leader / Senior Vice-President of CGI NCR, the Executive Assistant provides strategic and administrative support to ensure the efficient operation of the Business Unit. This role requires a highly organized, proactive professional who anticipates needs, exercises sound judgment, and thrives in a dynamic, fast-paced environment.
The ideal candidate brings extensive experience supporting senior executives, demonstrates exceptional discretion, and is capable of managing shifting priorities with professionalism and composure.

Your future duties and responsibilities:

• Provide comprehensive executive support to the BU Leader / Senior Vice-President, including proactive calendar and priority management.

• Coordinate and manage internal and external meetings, ensuring alignment of schedules and preparation of required materials.

• Oversee administrative processes, including travel arrangements, expense reporting, approvals, authorizations, and CRM management.

• Collaborate with the Operations Director and BU Planner to coordinate and organize annual business planning and events.

• Approve timesheets and review expense reports for the BU Leader’s direct reports to ensure compliance with CGI policies and standards.

• Liaise with internal administrative teams and client executive assistants to coordinate meetings, visits, and business engagements.

• Provide executive-level administrative support to one Sector Vice President, including calendar management, expense administration, timesheet approvals, and participation in and facilitation of team meetings.

Required qualifications to be successful in this role:

• Associate’s degree in Business Administration, Communications, or a related field (Bachelor’s degree preferred).

• Minimum of 8 years of relevant experience in a similar executive support role.

• Demonstrated experience supporting C-level or senior executive leadership.

• Exceptional verbal and written communication skills.

• Advanced writing, editing, and formatting abilities for executive presentations and communications.

• Strong event planning and coordination capabilities.

• Highly intuitive, self-directed, and proactive.

• Excellent listening skills with the ability to anticipate executive needs.

• Sound judgment and ability to make timely, well-informed decisions.

• Strong analytical skills with the ability to prioritize effectively.

• High level of professionalism, diplomacy, and client service orientation.

• Demonstrated discretion, reliability, and punctuality

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $60,–$,. This role is a future opportunity.

#LI-YH1

Skills: