Office Manager

Catena Carbon Industries Inc. is a Canadian climate technology engineering company focused on reducing global carbon emissions through proprietary carbon capture and utilization technologies. As a growing startup organization, the Office Manager plays a central role in supporting day-to-day operations by coordinating administrative, executive, HR, and financial support functions to ensure efficient business operations.

This role is best suited to a highly organized and adaptable professional who is comfortable working across multiple operational areas in a fast-paced startup environment.

• Location: Cumberland, ON
• Expected
  
  Start Date:
  
  August 6, 2026
• Type: Full-time, Permanent

• Provide administrative and operational support to the CEO and leadership team
• Coordinate meetings, schedules, agendas, and internal communications across the organization
• Prepare internal reports, summaries, and documentation for management, investors, and board-related materials
• Maintain organized digital and physical filing systems, including confidential company records
• Oversee general office operations including supplies, procurement, and vendor coordination
• Support internal administrative systems, databases, and documentation tracking processes
• Assist in maintaining records required for funding, grants, and regulatory reporting purposes
• Maintain employee records and support onboarding and offboarding administrative processes
• Assist with recruitment coordination including job postings, interview scheduling, and candidate communication
• Support HR-related documentation including employment agreements, benefits administration records, and policy updates
• Assist with coordination of employee programs including stock option plan administration
• Support bookkeeping processes by maintaining accurate financial records and documentation
• Assist with accounts payable, accounts receivable, and bank reconciliation processes
• Support payroll preparation and coordination of government remittance filings
• Assist in preparing monthly and quarterly internal financial summaries and reports
• Maintain documentation related to project expenditures, including research and development-related costs

• Minimum 3 years of progressive experience in office administration, bookkeeping, or related administrative roles
• Bachelor’s degree in business, Finance, Accounting, or a related field
• Proficiency in Quick Books Online and Microsoft 365
• Familiarity with Canadian accounting and payroll compliance requirements
• Strong organizational, analytical, and communication skills
• Ability to work independently in a small-team, startup environment
• High level of discretion and ability to manage confidential information
• Human Resources education/experience in HR administration considered an asset
• Experience supporting senior executives in an administrative capacity considered an asset
• Experience in technology, R&D, or clean-tech environments considered an asset
• Wage: $75,000 annually
• Hours:
  
  37 hours per week, on-site
• Benefits:
  Extended health and dental, life and disability insurance, flexible schedule, and 2 weeks paid vacation per year in accordance with the Ontario Employment Standards Act (ESA)
• Overtime:
  Not typically required; any overtime will be compensated in accordance with Ontario employment standards
• Work Location:
  
  Cumberland, ON, K4C 1G7 (on-site position)
• Final date to receive applications:
  August 6, 2026
• How to Apply:
  
  Submit resume and cover letter to

• Catena Carbon Industries Inc. is committed to fostering a diverse and inclusive workplace. This position is open to Canadian citizens, permanent residents, and all individuals legally entitled to work in Canada. We welcome applications from qualified candidates of all backgrounds and experiences.