Planning Clerk

Planning Clerk

Planning and Development

Municipality of North Grenville

POSTING #: PD-

North Grenville is a growing municipality located in eastern Ontario housing a unique blend of small town and rural culture. Comprised of an urban centre (Kemptville) and surrounded by several charming rural hamlets, North Grenville is situated between Canada’s National Capital – Ottawa and the St. Lawrence River, only a 30-minute drive along the Veterans Memorial Highway (416), to either destination.

The Municipality of North Grenville is seeking to fill the full-time position of Planning Clerk. Interested applicants may submit a cover letter and resume outlining qualifications in confidence to Human Resources by 4 PM, Monday, June 15 th , 2026.

Reporting to the Director of Planning and Development, the Planning Clerk provides administrative and customer service support to the Planning & Development Department. The position serves as the department's primary point of contact for internal and external inquiries and supports the coordination, processing, and documentation of planning applications, notices, and development-related correspondence. The role also assists with records management, financial tracking, minute-taking, and committee support.

• Acts as the first point of contact for the Planning Department, responding to inquiries from the public, developers, contractors, and legal professionals
• Provides general information related to planning and zoning, or redirects inquiries as appropriate
• Assists with reception duties, including greeting visitors, answering calls, and routing correspondence
• Coordinates external notices and their posting (e.g., newspapers, circulation mail-outs, open houses) and internal communications
• Reviews planning applications for completeness of submission and logs information into digital systems
• Prepares and circulates Planning Act notices and mail-outs using GIS and other municipal software
• Maintains up-to-date digital records and application files using File Hold or equivalent document management system
• Coordinates the preparation of appeal and official plan amendment packages, submission materials, and summary reports as required.
• Prepares compliance letters, liaises with planners, CBO, and other staff
• Accepts and processes payments for planning applications, compliance letters, and securities, and assists with invoice coding and credit card reconciliation
• Supports record retention and filing procedures, acting as a liaison with Clerks for File Hold and TOMRMS
• Serves as Secretary-Treasurer for the Committee of Adjustment and Property Standards Committee
• Coordinates internal meetings and external meetings including room booking, agendas, and minute taking
• Provides support to advisory committees, if required
• Provides administrative support to the Director, planners, By-law, and Building staff
• Acts as a Commissioner of Oaths for the Planning Department (or planning applications)
• Performs other duties as assigned to support the department

• Post-Secondary education in Office Administration, Business Administration or related field required
• Minimum two (2) years related work experience
• Proficiency with Microsoft Office, demonstrated experience with GIS and database management software
• Superior customer service, communication and conflict resolution skills combined with excellent oral and written communication skills
• Working knowledge of the approval processes under the Ontario Planning Act
• Excellent organization, time management, and attention to detail
• Ability to work independently and collaboratively in a team environment
• Valid (G) driver’s license
• Valid and satisfactory Police Records Check

• 35 hours/week (Monday – Friday, 9:00 AM – 5:00 PM), with occasional evening meetings
• Office-based with extended time at a computer
• Ability to lift/move objects under 50 lbs; attend site visits for posting notices
• Periodic travel within and outside the Municipality for notices, meetings, and training

• The salary range for this position is $29.79 to $37.19 hourly.

• Community Connection:
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