Scheduling Clerk; TPT FTE

Position Information

Posting Number: ROM
26-118E

Title:

Scheduling Clerk (TPT 0.5 FTE)
Position Status:
Temporary Part-time
Contract End Date: 11/15/2026
FTE: 0.5

Job Schedule:

Days/Evenings/Weekends
Department:
Scheduling
Union: CUPE Local 942
Site:
Royal Ottawa Mental Health Centre
Number of Vacancies: 1

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and is driven by the passion, focus and dedication of our employees. Every day the work we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

• Collaborate with Program Managers to ensure adequate and appropriate staffing of the hospital is maintained throughout the designated programs in a cost‑efficient manner.
• Maintain and enter data into the UKG staffing system under the direction of the Supervisor, Central Scheduling Office.
• Provide requested reports, schedules and rotations via electronic scheduling software.
• Process staffing requests from Program Manager for leaves and master schedule changes.
• Track vacancies and follow up with Program Managers biweekly for any changes, movements, terminations, new hires, etc.
• Identify staffing replacement problems as they arise and inform Program Managers and Supervisor, Central Scheduling Office.
• Liaise with OHSS and the Program Manager regarding employees on leave, modified work and accommodation.
• Assist with payroll errors, corrections and timecard generation.
• Assist the Program Managers in development and maintenance of master schedules for their units. Input clerical information in the system.
• Produce vacation schedules, provide planners three times a year to post on all units as well as organize a blitz once a year under the direction of the Supervisor, Central Scheduling Office.
• Maintain current knowledge of Collective agreements (ONA, CUPE and OPSEU) and seniority for scheduling.
• Conduct orientation of new scheduling office staff.
• Ensure a work environment that is conducive to the ROHCG Respectful Workplace policy.
• Function in accordance with policies, procedures and guidelines of the ROHCG as well as specific staffing office guidelines.

• OSSD or equivalent required.
• Minimum of six months’ recent experience with a computerized staff scheduling system is required.
• Typing and data entry skills. Familiarity with MS Office software.
• Good attention to detail.
• Familiar with scheduling guidelines in collective agreements and the Employment Standards Act.
• Good oral & written communication skills.
• Demonstrated positive & productive interpersonal skills.
• Good organizational skills with ability to prioritize and multi‑task.
• Ability to work under pressure when required to meet deadlines.
• Ability to operate photocopiers, fax machine, printer, phone system.
• Attention to detail and ability to work independently.
• Experience in payroll preparation.
• Current with WHMIS training and fire demo (within past 12 months).
• English level A- is required in oral comprehension, expression, reading, and writing. Bilingual (French/English) is considered an asset.

32.30 to 35.01 per hour

• The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity‑deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.