Senior Administrative Assistant

What will you be doing

• Coordinating the workflow of the department manager/line director.
• Managing the scheduling of meetings and appointments.
• Coordinating meetings, such as booking rooms, sending invites, and ordering catering.
• Reviewing incoming correspondence and electronic mail and take appropriate action.
• Preparing correspondence, minutes, action lists, and prioritizing commitments.
• Tracking and following up on actions placed on the Manager/Director and other division staff.
• Acting as a liaison between the Director/Manager and the division staff.
• Organizing events such as division seminars, workshops and international conferences.
• Arranging/coordinating travel.
• Maintaining accurate office records and files/follow‑up system for outstanding issues.
• Adhering to CNL's corporate document standards and rules (formats, storage and numbering protocols).
• Working with various groups both within and outside of the departments to ensure reporting requirements are met.
• Reviewing and updating documents (formal documents, presentations, spreadsheets) to ensure format requirements are met.
• Communicating objectives, directives, policies/procedures, and general information to staff, and ensuring the quality of cross‑functional administrative processes.
• Providing status updates and supporting documentation for various scorecard/project reporting.
• Assisting management with protected sensitive Human Resource / Financial requirements.
• Handling sensitive and confidential information pertaining to all levels of Departmental and/or Divisional staff.
• Working with the Director and/or Managers to assist in the preparation of promotion cases.
• Coordinating meetings and gathering data from managers for various HR processes, such as the performance management cycle and succession planning.
• Assisting in the budget process (reporting forecasts, submissions to Finance).
• Coordinating smaller‑scale business support projects or providing administrative support to larger projects.
• Tracking and ordering supplies.
• Photocopying/printing.
• Submitting maintenance/IT requests.
• Submitting expense reports.
• Other duties as assigned by your manager.

• Education
  • Graduated from Post‑secondary, preferably in Business Administration or equivalent of five years experience.
• Experience
  • Five years of experience as an administrative assistant.
• Knowledge, Skills & Abilities
  • Strong proficiency in Microsoft SharePoint, including document management, collaboration tools, and workflow support, along with advanced Word & Excel skills (e.g. formulas, data analysis, reporting).
  • Detail‑oriented and comfortable working in a fast‑paced office environment.
  • Excellent written communication skills.
  • Superior organization skills and dedication to completing projects in a timely manner.
  • Excellent time‑management skills and the ability to multitask and prioritize work.
  • Attention to detail and problem‑solving skills.
  • Ability to work independently without supervision.
  • Team oriented with demonstrated ability to work well with others and promote a positive work environment.
  • Demonstrated leadership skills with the ability to train and develop others.
  • Demonstrates tact, diplomacy, trust, and discretion in handling sensitive and confidential information.
  • Knowledge of office management systems and procedures.
  • Experience in, or willingness to be trained in, the use of CNL business systems: ORACLE, ATOM, etc.
  • Knowledge of QA Manual and Procedures.
  • Knowledge of radiation protection, environmental, QA and security compliance programs.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's "Standard on Security Screening" and the "Policy on Government Security."

• Working schedule:
  Five (5) days per week, seven and a half (7.5) hours per day for a thirty‑seven and a half (37.5) hour work week.

• Paid time off: vacation, sick, personal, and floater days
• Benefits…