Bilingual Senior Administrative Assistant

There is a temporary vacancy for the position of Bilingual Senior Administrative Assistant assigned to the Political Action and Communications Department.

This position is based at our Headquarters office in Ottawa, Ontario, with regular in office presence expected.

• Arrange meetings, maintain committee contact lists, inform committee members about meeting arrangements, distribute materials, respond to enquiries, make arrangements for meals and refreshments;
• Provide assistance on campaigns and projects;
• Register participants for conferences and events;
• Organize and maintain files within parameters of the records management system;
• Make travel arrangements as needed including visas, itineraries, accommodation, schedules;
• Produce correspondence, reports, briefs, bulletins, and other documents;
• Format documents, scan text and graphics, manipulate charts and graphs;
• Edit and proofread documents and review for grammar and spelling;
• Use specialized software to format and/or draft layout design for publications;
• Draft routine correspondence and reply to email enquiries;
• Answer phones, screen calls, take messages, answer enquiries and direct calls to appropriate person;
• Open, sort, prioritize and distribute incoming mail;
• Arrange for translation as needed, taking into account priorities and deadlines;
• Post material on the web as requested;
• Conduct information searches on the Internet;
• Take notes at meetings as requested; and
• Perform other related duties as assigned.

• Post-secondary education in Administration with two to three years’ relevant experience;
• Oral and written fluency in English and French is essential;
• Professional level written and verbal communication skills;
• Excellent proofreading and formatting skills;
• Proficiency with MS Office Suite and InDesign;
• Familiarity with Google Docs, Nation Builder, Client Relationship Management (CRM), databases and software such as Asana and Slack are considered assets;
• Ability to work effectively as part of a team as well as independently.

The starting salary for this position is $75,948.29 as of July 1, 2026, plus benefits under the COPE 225 Collective Agreement. This includes a four (4) day work week (30 hours), generous health, vision, and dental benefits, group life insurance and LTD coverage, pension, as well as fitness allowance, free parking, and other staff perks.

Artificial Intelligence (AI) is not used as part of the hiring process at the CLC.

The CLC is an equal opportunity employer. Members of equity seeking groups are encouraged to self‑identify. Women, workers of colour, workers with disabilities, lesbian, gay, bisexual, transgender, queer, two‑spirit, intersex and Indigenous workers are encouraged to apply for this position.

The CLC is dedicated to providing reasonable accommodations to applicants with disabilities during the hiring process as needed. Please inform us if you require any accommodation.

Le Congrès du travail du Canada cherche à pourvoir un poste temporaire d’adjointe administrative principale ou d’adjoint administratif principal bilingue affecté au Service de l’action politique et des communications.

Ce poste est situé au siège national du CTC à Ottawa, en Ontario; une présence régulière au bureau est attendue.

• Organiser des réunions, maintenir les listes de contacts pour les comités, informer les membres des comités des détails de la réunion, distribuer le matériel pertinent, répondre aux demandes, faire les arrangements nécessaires pour les repas et les rafraîchissements;
• Fournir de l’aide lors de campagnes et projets;
• Inscrire les participant es et participants lors de conférences et d’événements;
• Organiser et conserver les dossiers selon les paramètres du système de gestion des dossiers;
• Effectuer des préparatifs de voyage lorsque requis, y compris les visas, les itinéraires, l’hébergement et les horaires;
• Préparer de la correspondance, des rapports, des mémoires, des bulletins et d’autres documents;
• Faire la mise en page des documents, numériser des textes et des graphiques, manipuler des tableaux et des graphiques;
• Relire et corriger des documents et…