Executive Business Partner to CEO

The Executive Business Partner will support the CEO across both business and personal priorities. This person will manage time, meetings, communications, follow‑ups, travel, personal administration, key relationships, and the flow of information across the organization.

• Managing and optimizing the CEO’s calendar.
• Prioritizing meetings based on impact, urgency, and CEO involvement required.
• Protecting focus time and preventing unnecessary calendar creep.
• Ensuring the CEO is prepared with the right context, materials, and decision points.
• Identifying conflicts, gaps, risks, and scheduling issues before they become problems.
• Coordinating timing across meetings, travel, calls, and personal commitments.
• Proactively communicating schedule changes or delays.

• Reviewing, organizing, and prioritizing email.
• Drafting responses and responding on behalf of the CEO where appropriate.
• Handling tasks that do not require CEO decision‑making.
• Escalating only what truly needs attention.
• Tracking requests and ensuring follow‑through.
• Summarizing long threads into clear actions, issues, or decisions.
• Reducing noise so the CEO can stay focused on high‑value work.

• Attending selected meetings with the CEO.
• Capturing notes, decisions, owners, deadlines, and next steps.
• Following up with leaders and team members on commitments.
• Maintaining a centralized tracker of CEO‑related action items.
• Turning conversations into clear plans, owners, and outcomes.
• Attending meetings on behalf of the CEO when appropriate and bringing back concise recommendations.
• Ensuring the CEO is not chasing people for updates.

• Preparing briefs and meeting prep.
• Summarizing long documents, conversations, and threads into key takeaways.
• Identifying what decisions are needed and what information is missing.
• Bringing recommendations, not just raw information.
• Following up on unresolved questions and open loops.
• Helping the CEO stay focused on the highest‑impact priorities.

• Anticipating scheduling conflicts and operational friction.
• Ensuring meetings, rooms, technology, and materials are fully prepared.
• Coordinating prep time, travel time, logistics, and transitions.
• Preventing avoidable confusion, delays, or technical issues.
• Making the CEO’s day feel smoother, calmer, and more controlled.

• Booking travel and managing itineraries.
• Coordinating flights, hotels, transportation, reservations, and meeting logistics.
• Managing changes calmly and proactively.
• Supporting company events, leadership meetings, board meetings, customer meetings, and off‑sites.
• Ensuring the CEO has the right materials, timing, transportation, and context for every trip or event.

This role includes personal support and administration around personal calendaring and tasks where it unlocks the CEO's time.

• The CEO gets significant time back.
• The calendar feels intentional, not reactive.
• Meetings are better prepared, better followed up on, and more accountable.
• Important information is routed quickly and turned into action.
• The CEO is not chasing people for updates.
• Action items do not fall through the cracks.
• Personal administration and logistics are handled proactively.
• Scheduling, travel, and operational issues are anticipated before they become problems.
• The CEO spends more time on strategy, leadership, customers, investors, product, and family.
• You become trusted enough to handle more independently over time.

You are not just an administrator. You are a high‑judgment operator who creates order, leverage, and momentum.

• Exceptionally organized, proactive, and resourceful.
• Comfortable operating in a fast‑moving, high‑performance environment.
• Strong at written communication and follow‑through.
• Calm under pressure and highly detail‑oriented.
• Comfortable holding senior leaders accountable.
• Able to anticipate needs before being asked.
• Service‑oriented but not passive.
• Comfortable supporting both business and personal…