Executive Assistant, Office CEO & COO

Taggart Group of Companies

Job Title:

Executive Assistant, Office of the CEO & COO

Company:
Taggart Group of Companies

Reports to:

CEO and COO

Location:

3187 Albion Road South, Ottawa ON

Vacancy Status:
This is an active job opening. Taggart Group of Companies is actively hiring for this position.

At Taggart, we're more than a company. We are a proud, family-owned business with deep roots in Eastern Ontario. We're leaders in building communities, from infrastructure and commercial spaces to residential homes. Our long-standing stability and continued growth create a variety of opportunities for those looking to get hands-on experience and build a lasting career.

The Taggart Group of Companies is a full-service construction organization consisting of five major operating companies. Taggart Group delivers expert leadership in real estate development, planning, design, finance, construction, and management. Our wide breadth of expertise and scope of work allows us to offer a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

The Taggart Group of Companies is seeking a highly organized, discreet, and proactive Executive Assistant to support the Chief Executive Officer (CEO) and Chief Operating Officer (COO). This is a high-trust role for someone who can anticipate needs, manage competing priorities, protect confidential information, and ensure the Executive’s time is focused on the highest-value business, stakeholder, and project matters.

The Executive Assistant will act as a key point of contact between the CEO and COO and Business Unit Leaders, internal teams, clients, government and industry stakeholders, consultants, and external partners. The position requires exceptional attention to detail, strong communication and organizational skills, and the ability to manage multiple priorities in a dynamic environment. The successful candidate brings exceptional judgment, polished communication skills, and the ability to operate calmly and effectively in a fast-paced environment.

• Minimum of 5 years of experience supporting a senior executive, principal, partner, or leadership team in a demanding, fast-paced professional environment.
• Demonstrated experience managing complex calendars, executive meetings, competing priorities, and time-sensitive requests.
• Exceptional organizational, communication, coordination, and follow-through skills.
• Strong ability to prioritize work independently, exercise sound judgment, and remain composed while managing multiple deadlines and changing demands.
• Excellent written and verbal communication skills, with the ability to prepare polished correspondence, presentations, briefing materials, reports, proposals and meeting documentation.
• Experience preparing meeting agendas, materials, minutes, action registers, and follow-up communications for senior leadership or committee meetings.
• Experience tracking deliverables, milestones, executive decisions, action items, and cross-functional initiatives using trackers, dashboards, or project-management tools.
• Strong proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• High degree of professionalism, discretion, and ability to manage confidential corporate, financial, personnel, legal, and strategic information.
• Ability to work independently while building effective working relationships with Business Unit Leaders, Senior Leaders, Operating Teams, external advisors, consultants, and other stakeholders.
• Strong attention to detail and demonstrated ability to maintain accurate, organized, and accessible records.

• Experience supporting senior leadership in a real estate development, construction, home-building, architecture, engineering, professional-services, or other project-based organization.
• Familiarity with executive reporting, governance documentation, document control, record-retention practices, and multi-entity or portfolio-level coordination.
• Experience supporting board, executive committee, management committee, government, or other senior stakeholder meetings.
• Familiarity with development and construction terminology, including schedules, budgets, approvals, consultant deliverables, contracts, change orders, project reporting, and site meetings.

Executive and Administrative Support

• Prepare, edit, format, and proofread executive correspondence, reports, presentations, proposals briefing notes, and meeting materials.
• Manage the calendars of the CEO and COO, including scheduling, prioritizing, and coordinating meetings, travel, and related logistics.
• Ensure the CEO and COO are appropriately prepared for meetings through the timely coordination of agendas, pre-read materials, background…