Administrative Support Assistant - Office Honourable Senator Danièle Henkel

Administrative Support Assistant - Office of the Honourable Senator Danièle Henkel

Closing Date: Sunday, September 6, 2026

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, Senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.
As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of Senators and the institution.

How will you contribute?

Working with Senator Henkel means joining a one-of-a-kind team where everyone plays an essential role in the collective success. Communication is direct, responsibilities are real, and no two days are alike. We believe in autonomy, sound judgment, and trust. Everyone is encouraged to take initiative, propose solutions, and move files forward with rigour and discernment.

Working with Senator Henkel also means working alongside a deeply human, direct, generous, and demanding leader. She places great importance on empathy, respect, authenticity, loyalty, and the pursuit of excellence.

Beyond technical skills, interpersonal skills and professional conduct are essential to finding your place within the team and fully contributing to the functioning of the office.

You will work in a stimulating political environment where priorities can change quickly. We are looking for someone who knows how to exercise good judgment, distinguish the urgent from the important, contribute to the effective management of the Senator’s time, and ensure rigorous follow-up on requests and commitments.

This position requires a high level of discretion and offers the opportunity to play a central role in the day-to-day functioning of an active parliamentary office, by providing high-level administrative support and contributing to the coordination of the office’s activities, its relationships with partners, and the Senator’s digital presence.

Main responsibilities:

• Manage the Senator’s calendar, carry out the necessary follow-ups, identify scheduling conflicts, and ensure that each meeting is properly prepared;
• Answer phone calls, emails, and information requests, provide general information, direct inquiries to the appropriate people when necessary, and ensure proper follow-up;
• Organize the Senator’s travel, prepare briefing/material files, and ensure the smooth day-to-day administrative functioning of the office, including tracking expenses and reimbursement requests, maintaining files, and managing supplies and other routine administrative needs;
• Prepare, review, and follow up on correspondence for the Senator and office staff;
• Participate, alongside other team members, in developing the Senator’s digital presence and contribute to publishing content intended for social media;
• Participate in organizing events, meetings, and office activities, while ensuring a professional and welcoming reception for guests and partners;
• Develop and maintain excellent working relationships with other parliamentary offices, Senate administrative services, and external partners;
• Contribute to improving work methods and administrative processes and make effective use of digital tools to increase the efficiency of the office;
• Take on any other responsibilities assigned by the Senator or the Director of Parliamentary Affairs in order to support the office’s priorities.

Open to

The general public, to staff one (1)…