Sales, Marketing & Leasing Coordinator

Sales, Marketing & Leasing Coordinator

About Us:

At eQ Homes, we are dedicated to providing an exceptional level of craftsmanship and customer service, from the moment you meet us to the day you receive your keys. We are with you every step of the way to ensure that your home buying path is a comfortable and memorable one. We consistently create visionary, award-winning communities that lead the way in home innovation and sustainable living initiatives.

Our core values guide everything we do, grounded in a shared commitment to doing the right thing. They include:

• People
• Elevate
• Passion

We want our employees to feel great about their jobs, and that means encouraging growth and advancement, listening to employee feedback, recognizing a job well done, giving back, and adopting a culture of trust and respect.

The Sales, Marketing & Leasing Coordinator plays a key role in supporting the Sales, Marketing, and Leasing teams in achieving high levels of customer satisfaction with excellence in daily administrative support and marketing execution. This position is responsible for customer portal management, Newstar Sales and Enterprise Application administration, and Yardi leasing application administration. The Coordinator ensures brand consistency across all platforms and projects, and manages key sales and leasing reports, agreements, and other related documents.

• Assist with data entry and document organization to prepare unit records for pricing adjustments, ensuring all foundational details are ready and cross-referenced for accuracy before final rental rates are pushed live in Yardi.
• Assist with Yardi purchase orders.
• Retrieve completed weekly leasing reports from internal servers, consolidate data from all projects into a master report, verify accuracy and completeness, and distribute the final report.

• Process sales transactions and manage sales-related activities within the Newstar system.
• Coordinate document management and transfer of sales documentation into Newstar.
• Maintain and distribute the monthly closing schedule to Legal and Finance teams.
• Prepare and upload closing reconciliation documents to SharePoint to support the monthly closing process.
• Coordinate with internal teams to ensure all required sales, legal, and design documentation is complete and accurately filed.
• Upload and maintain lot binder documentation within Document Manager for internal departments and site teams, reviewing against internal systems (NSS) for accuracy.
• Ensure homeowner documentation is accurately synced to Virtuo homeowner filing systems.
• Track and coordinate referral and co-broke payments in partnership with Finance and Sales leadership.
• Track and record all closings and key releases.
• Coordinate the closing gift program, including ordering, payment processing, delivery logistics, distribution of key chains, and maintaining accurate inventory across communities.

• Maintain and update pricing across all active communities and internal systems, ensuring alignment across all channels.
• Coordinate updates to sales collateral, master pricing spreadsheets, website pricing, and NSS/NSE platforms.
• Maintain a bonus tracking sheet across communities for internal use.
• Maintain and update inventory tracking for available homes, including resale and designer-finished homes (DFH).
• Coordinate with Design and Sales teams on inventory status, pricing approvals, and release timelines.
• Support the planning, coordination, and execution of sales center and model home setups and events.

• Maintain and update website content across active communities and corporate pages, including lot availability, sold homes, and interactive map indicators.
• Update starting-from pricing, inventory listings, and promotional bonus information.
• Coordinate and publish careers postings, blogs, and community updates to ensure website content remains current and accurate.
• Work with the Marketing team on marketing solutions unique to each project’s requirements and provide support for proposal and presentation development.
• Track and report on monthly marketing spend against traffic into our sales centers.

• Prepare and distribute weekly sales reports for leadership and executive teams, ensuring activity summaries are accurate, professional, and representative of current sales performance.
• Verify that all firm sales are accurately reflected in NSS and reconcile reporting against activity reports and community tracking tools.
• Annually prepare the report master sheet, inputting forecasted sales and maintaining templates to ensure formulas reflect weekly data.
• Prepare and deliver monthly KPI reporting using Power BI data, including reconciliation across teams.
• Conduct research and analysis of external/internal databases to prepare data-driven reports on market/consumer trends.
• Provide ongoing, as-needed reporting support to various…