Senior Administrative Coordinator

Job Description

This position is a full-time role and will report to the Operations Manager. The Senior Administrative Coordinator sits at the heart of the Clinic's administrative and operational infrastructure. This is not a front-line reception role — it is a coordination and systems role responsible for the processes and workflows that allow their clinical and administrative teams to function efficiently. The successful candidate will bring structure, consistency, and organizational discipline to a fast-paced, client-centred environment.

Qualifications

Key Responsibilities
- Day-to-day oversight and direction of front-line administrative staff
- Full-cycle onboarding and offboarding coordination for new and departing staff
- Staff scheduling across clinical and administrative functions
- HR documentation and employee records management
- Office and facilities management
- Supporting the development and maintenance of administrative systems and process documentation
- Serving as a coordination layer between front-line administrative staff and the Operations Manager