Office Coordinator

Office Coordinator

Department: Facilities/HSEQ

Employment Type: Part Time

Location: Canada

Reporting To: Chris Tokarchuk

Compensation: CA $45,000 - CA $47,000 / year

Job Title: Office Coordinator

Location:Victoria, BC

Employment Type: Permanent, Part-Time (Three Days a Week)

Annual Salary Range: $45,000 - $47,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT .org.

Position Summary

The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing administrative, facilities, and operational support across the organization.

Working closely with team members, this individual coordinates office operations, facilities management, technology support, vendor relationships, company initiatives, and workplace events. The role contributes to operational excellence through proactive problem‑solving, process improvement, cost management, and a strong commitment to employee experience, health and safety, and environmental sustainability.

Facilities & Office Operations

• Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
• Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
• Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
• Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
• Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
• Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
• Ensure the facility, work spaces, desks, and kitchen areas remain clean, organized, and well-maintained.
• Ensure bulletin boards are current, organized, and updated with relevant information.

Technology Coordination

• Coordinate with managed IT coordinator to support office technology needs.
• Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
• Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
• Assist with inventory tracking and management of office technology assets.
• Support meeting room technology and ensure equipment is functioning properly.

Employee Experience

• Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
• Coordinate visitor access, meeting room bookings, and office hospitality services.
• Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.

Health, Safety & Security

• Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.
• Participate in workplace inspections,…