We are looking for a dependable Receptionist to support daily front-desk operations for a contract position based in Ottawa, Ontario. This role is well suited to someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for visitors and callers. The successful candidate will bring strong administrative skills and a customer-focused approach to managing appointments, correspondence, and office records.
Responsibilities:
• Welcome visitors, respond to inquiries, and provide an effective first point of contact for the office
• Manage a multi-line phone system, direct calls accurately, and relay messages in a timely manner
• Coordinate calendars and book appointments while helping maintain smooth daily scheduling
• Prepare, send, and respond to email communications with clarity and professionalism
• Enter information accurately into internal records and maintain up-to-date administrative data
• Organize and maintain digital and physical filing systems so documents are easy to retrieve
• Support general office administration using Microsoft Word, Excel, and Outlook for routine tasks
• Assist with front-office coordination by handling day-to-day clerical duties and helping keep operations running efficiently
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