Proposals Manager

Are you looking for a role that will challenge you? Can you see yourself leading and managing the end-to-end preparation, production, and delivery of complex proposals? Do you like to contribute to continuous process improvements by identifying opportunities to enhance proposal management efficiency? If you answered yes, then this may be the job for you!

Our Chalk River location is looking for a Proposals Manager, apply today!

• Developing Complex Proposals
  • Leading and managing the end-to-end preparation, production, and delivery of complex proposals, ensuring alignment with company policies, procedures, industry best practices, and submission deadlines while overseeing proper packaging of all materials.
  • Assembling and leading cross-functional proposal teams, including authors, section leaders, Subject matter Experts (SMEs), and other personnel, ensuring the development of a compliant and winning proposal.
  • Preparing and communicating the Responsibility Matrix, ensuring all bid team members are aware of their roles and responsibilities.
  • Coordinating inputs from various functional areas (e.g., Commercial Leads, Technical Leads, Legal, Project Leads) to ensure comprehensive proposal development.
  • Planning, scheduling, and monitoring proposal progress, including hosting kick-off, status, and review meetings, while addressing issues impacting schedule, quality, or team collaboration.
  • Identifying and analyzing customer requirements from Request for Quotes (RFQs), ensuring timely completion and submission of all necessary inputs.
  • Developing and maintaining compliance matrices to ensure full adherence to client specifications and solicitation requirements.
  • Overseeing the preparation of accurate cost estimates for complex proposals, including cost rates, overhead markups, and escalation factors.
  • Collaborating on cost analysis to ensure financial alignment with company goals and reflecting results in the final quote sheet.
  • Leading and engaging in stakeholder reviews throughout the proposal process, ensuring alignment with customer requirements and identifying areas for improvement.
  • Conducting strategic reviews to address weaknesses, applying proposal best practices, and incorporating creative solutions to enhance proposal quality and competitiveness.
  • Reviewing, writing, and refining proposal content (e.g., case studies, resumes, and key sections) to ensure clarity and impact.
  • Conducting independent quality reviews of proposal sections and providing improvement guidance.
  • Performing research and interviews to translate complex technical concepts into clear, concise narratives for non-technical audiences.
  • Collaborating with subcontractors to manage their contributions for compliance and quality.
  • Leading the proposal closeout process, conducting turnover meetings to transition contract responsibilities to Project Leads, ensuring material completeness, and gathering feedback through lessons-learned debriefs to improve future proposals.
• Improving Business Development Processes
  • Mentoring and guiding Business Development team members, including Commercial Leads, Project Leads, and technical staff, by offering advice on proposal management processes, schedules, compliance, and strategy to ensure high-quality proposal development.
  • Contributing to continuous process improvements by identifying opportunities to enhance proposal management efficiency, reduce approval cycle times, and improve customer satisfaction.
  • Reviewing and refining departmental procedures regularly to ensure alignment with Canadian Nuclear Laboratories (CNL’s) requirements while meeting customer expectations and driving consistency and compliance across all proposal activities.
  • Identifying and implementing process improvements to streamline workflows and enhance team productivity, ensuring more efficient proposal development and delivery.
  • Monitoring the effectiveness of implemented improvements by using feedback and performance metrics to adjust strategies and ensure measurable improvements in proposal quality and submission timelines.
• Developing Non-Complex Proposals, Change Orders, and Accepting Purchase Orders
  • Leading CNL staff through the…