Proposal Specialist

What You’ll Do

• Analyze/interpret RFP requirements, participate in the development of a clear and focused strategy and value proposition
• Act as proposal team lead on the completion of the RFP response, ensure RFP process is followed and timelines are defined and adhered to
• Participate/lead in the proposal kick-off meeting and work with contributors, as required
• Understand the context of the opportunity and/or client situation, customize content accordingly to clearly address client needs and articulate the firm’s distinguishing features
• Lead the development of a compelling proposal, including strategy, content and presentation of materials
• Write proposal narratives, executive summaries and cover letters, ensuring the McMillan brand and messaging is consistent
• Serve as the lead editor of proposals to convert contributors' content into a cohesive document with a clear, single voice
• Manage delivery throughout the proposal process, work closely with Business Development colleagues, and other business groups as required, including Research, Finance, Human Resources, to gather information as needed
• Assist in maintaining proposal content database and completed proposals; ensure proposal materials are properly sourced and maintained
• Serve as a writing editor and coach to other Business Development colleagues
• Participate/lead various Proposal Management Team projects to improve process and efficiencies

• You have 3+ years of proposal, marketing, communication, business writing, sales experience, preferably within a professional services firm
• You have superior English and French writing skills: ability to communicate clearly, persuasively and effectively in the current business environment (no marketing‑speak/jargon)
• You have exceptional attention to detail, research, editing and proofreading skills
• You are proficient in Microsoft 365 (Word, PowerPoint, Excel)
• You bring outstanding interpersonal skills: demonstrated ability to interact and collaborate with individuals at all levels within the organization with tact and diplomacy
• You bring business acumen: marketing, business development, selling, communication, planning skills, strategic thinker
• You demonstrate emotional intelligence, change agency and coaching skills
• You have excellent time and project management skills: ability to prioritize tasks effectively and meet deadlines in a high‑pressure environment
• You work well both independently and collaboratively within a team environment
• You take a can‑do, hands‑on approach and have a positive attitude
• You are flexible as position, workload and expectations shift
• You can work overtime when required

• Growth
• Mentorship and Support
• Training as Software Evolves
• Commensurate Compensation and Benefits Package
• Fun Work Environment
• Continuous Learning & Development

Salary Range: $70,000 - $85,000 annually

Toronto, Calgary, Vancouver, Ottawa area

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives, and experiences of individuals at all levels of the firm.

We do not use artificial intelligence to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.