Senior Procurement Agent; Temporary

Job Summary

The Senior Procurement Agent is responsible for procuring material, capital equipment, and services for Hydro Ottawa’s and Energy Ottawa’s Capital, Maintenance, and other projects. The agent must meet Hydro Ottawa standards, deliver within the specified time frame, and secure the most favorable price in accordance with Hydro Ottawa policies, procedures, and Code of Business Conduct.

• Identify potential supply sources appropriate to the scope and nature of Hydro Ottawa’s requirement.
• Collaborate with clients to fully understand procurement needs and recommend the most appropriate acquisition method (competitive process, Directed Source, or Sole Source).
• Review client specifications for compliance with standards, completeness, and accuracy, and update accordingly.
• Determine evaluation criteria and pricing to ensure respondents are fairly and comprehensively evaluated.
• Prepare and issue RFX requests (RFQs, RFPs, RFIs, etc.) with proposed contractual terms, conditions, and evaluation criteria.
• Respond to proponents’ questions or clarification on released RFXs by issuing addenda timely.
• Review submissions for compliance before forwarding to clients for evaluation.
• Review evaluations and pricing to ensure compliance, then select supplier(s) for contract/purchase order award.
• Advise clients of any pre‑award compliance issues such as contractual, price, delivery, and technical deviations.
• Negotiate contracts and generate corresponding purchase orders after satisfactory resolution of any concerns, in accordance with Hydro Ottawa’s Procurement Policy.
• Maintain a database of contracts to ensure renewals and cancellations are processed, and monitor expiring contracts.
• Administer open orders to ensure milestones are met or mutually agreed changes are incorporated.
• Liaise between end‑users and suppliers to negotiate and resolve changes initiated by either party.
• Prepare detailed written communications to both internal and external contacts and routine reports.
• Compose complex terms and conditions, purchase agreements, statements of work, notification letters, blanket orders, and analytical reports.
• Lead all discussions/negotiations regarding critical delivery issues and technical problems.
• Develop and update Procurement RFX templates.
• Debrief unsuccessful proponents, if requested.
• Draft contracts for purchases acquired through directed source and interface with legal accordingly.
• Ensure procurement documents and contracts are attached to the requisition before generating PO.
• Ensure contractor insurance and WSIB requirements are met before work commencement.
• Initiate onboarding of new contractors and maintain vendor/contractor records.
• Maintain accurate records of all RFXs, responses, contracts, correspondence, and follow‑ups.
• Perform other related duties as assigned.

Post‑secondary education in a related field, preferably Supply Chain Management or Business Administration with a focus on contracts or legal administration. Minimum of 5 years of procurement or contract administration experience (or 3 years if holding a degree in Supply Chain Management). Certified Supply Chain Management Professional (SCMP) is an asset.

• English essential – oral and written.
• Bilingual (French/English) considered an asset.

This position is governed by the collective agreement between Hydro Ottawa Limited and IBEW Local 636. Hydro Ottawa offers a Hybrid Work Model; details will be discussed with successful candidates.

Pay Range:
Minimum $70,178.55 – Maximum $.

Location:

Ottawa, ON.

Hydro Ottawa is committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We also commit to preventing and removing barriers to employment for people with disabilities and invite applicants to inform us of any accessibility or accommodation needs. Applicants must be legally entitled to work in Canada.