Contract Specialist

Position Title:

Contract Specialist

Location:

26 Prince Andrew Place, North York, ON M3C 2H4

• Lead the end‑to‑end contract life cycle, including drafting, execution, amendment, renewal, closeout, and record keeping.
• Develop and maintain standardized contract templates, schedules, clauses, playbooks, and monitor obligations, key dates, performance, payments, changes, and risks.
• Lead contract administration activities for complex and high‑value agreements from award through completion.
• Draft, review, and manage contracts, statements of work, amendments, and extensions in collaboration with Legal and Procurement.
• Ensure contracts are implemented consistently and transitioned effectively from sourcing to operational management.
• Establish and maintain supplier performance management including KPIs, SLAs, scorecards, review cycles, and issue‑resolution processes.
• Identify and mitigate legal, financial, operational, and compliance risks in contracts, and advise business units and management on obligations, change management, dispute resolution, and compliance.
• Support audit‑readiness by ensuring all related documentation is complete, defensible, and consistently managed.
• Support RFx and sourcing activities by developing contract schedules, evaluation components related to contract terms, and post‑award transition requirements.
• Provide contract management expertise throughout the source‑to‑contract lifecycle, ensuring alignment between procurement strategy and contract execution.

• Minimum five years’ relevant experience in procurement; public sector experience is considered an asset.
• Demonstrated knowledge of contract law, contract management principles, compliance standards, and industry best practices.
• Strong understanding of procurement legislation, directives, and governance relevant to contract management.
• Strong analytical, drafting, and negotiation skills, with the ability to translate complex requirements into clear, enforceable contract language.
• Ability to design and implement new processes, tools, and frameworks in an organization‑wide context.
• Strong written and verbal communication.
• Excellent interpersonal skills to build relationships and work effectively with diverse internal and external stakeholders.
• Highly organized, keen attention to detail, and the ability to set priorities and manage multiple priorities, including during periods of operational or electoral peak activity.
• Demonstrated ability to work independently and take initiative.
• Proficiency with Microsoft Office;
  Power BI dashboards and D365 are considered an asset.
• In‑office presence required five (5) days per week; no hybrid opportunity.
• Background and social media checks required as part of the recruitment process.

Elections Ontario is an equal chance employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported. Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process.