Office Manager

Location: Ottawa East, ON (On-site, Monday to Friday, 9:00 AM to 5:00 PM)

Language: Strong written and verbal English communication required

Duration: Full-Time Permanent

Our client, a well-established professional services organization, is seeking an experienced Office Manager to oversee daily operations and ensure a highly functional, organized workplace. This role sits at the heart of the business, supporting leadership, staff, and external partners while keeping key operational areas running seamlessly.

You will play a pivotal role across office operations, finance, and HR coordination. This is an opportunity for someone who thrives in a hands‑on environment and enjoys balancing multiple priorities while contributing to a positive and productive team culture.

Join a collaborative and stable organization that values structure, accountability, and teamwork. You will gain exposure to a wide range of business functions, including HR, finance, and facilities, while working in a role where your impact is visible every day. This is a great opportunity to step into a well-rounded operational position with long-term potential.

• You will oversee office operations and act as the main liaison with the landlord, managing rent, maintenance, and overall workplace environment.
• You will manage accounts payable, expense tracking, and credit card reconciliations across office and corporate accounts.
• You will support HR and payroll functions, including onboarding, time‑off tracking, benefits updates, and system postings.
• You will coordinate office equipment, vendor relationships, IT support, and software subscriptions to ensure smooth operations.
• You will maintain corporate records, document management systems, and support audit and year‑end preparation.
• You will manage administrative operations including meetings, calendars, mail, courier services, and internal communications.
• You will organize staff events, travel, and internal engagement initiatives while supporting a positive office culture.

• 10+ years of experience in office management or operations.
• Strong experience supporting accounting functions such as accounts payable and reconciliations.
• Hands‑on experience with HR coordination, payroll processes, or employee lifecycle support.
• Proficiency with Microsoft Office is required; experience with Sage 50 and Dayforce is a strong asset.
• Highly organized with the ability to manage multiple priorities and deadlines.
• Experience supporting office and facilities.
• Strong communication skills and a proactive, solutions‑focused mindset.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2

SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.