Business Development Proposal Coordinator; Term

Location: 24 Colonnade Road, Ottawa ON
Schedule: Daytime, Monday to Friday
Starting Salary: $77,750/year

We are currently recruiting for a temporary Business Development Proposal Coordinator for a two year term, to work in person at our headquarters in Ottawa, ON.

Commissionaires Ottawa is looking for a highly organized and collaborative Business Development Proposal Coordinator to support the development of high quality, persuasive proposals that drive new business opportunities across the public and private sectors.

In this key role, you will lead the coordination, writing, and production of competitive responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other client solicitations. Working closely with internal stakeholders—including Business Development, Finance, Operations, Contracts, Marketing, and Subject Matter Experts—you will manage timelines, gather content, ensure compliance, and maintain a consistent standard of excellence in all submissions.

You will also support the management of a centralized content library, track proposal outcomes, and contribute to opportunity tracking through our Customer Relationship Management (CRM) system. This is a high-impact role ideal for a detail-oriented communicator who thrives in deadline-driven environments and enjoys contributing to the growth and success of an organization through compelling written work.

• Lead and coordinate proposal development from kickoff through final submission, ensuring compliance with client instructions and internal quality standards
• Analyze solicitation documents to identify deliverables, timelines, evaluation criteria, and compliance requirements
• Collaborate with internal contributors to gather technical, operational, and financial inputs for proposals
• Write and edit proposal content to ensure clarity, consistency, and alignment with the organization’s tone, branding, and strategic positioning
• Conduct final reviews to verify formatting, completeness, and compliance prior to submission
• Maintain and continuously improve a central repository of proposal templates, past responses, and boilerplate content
• Track opportunities and proposal outcomes using the organization’s Customer Relationship Management (CRM) platform, ensuring data is current and complete
• Prepare client-facing materials such as capability statements, presentations, and supporting documents for business development initiatives
• Analyze bid results and integrate feedback to improve future submissions and processes

• Work for a reputable and nationally known company
• Work in a challenging and rewarding work environment
• Generous paid time off, holidays and sick days
• Retirement plans with company matching of employee contributions
• Employee discount programs, social outings and holiday gatherings
• You have excellent writing and editing skills and take pride in producing polished, professional, and persuasive documents
• You're highly organized and can juggle multiple proposal timelines, contributors, and deliverables without missing a beat
• You're comfortable interpreting complex Requests for Proposals (RFPs) and turning client requirements into clear, structured, and compelling submissions
• You enjoy collaborating across teams—whether it's Finance, Operations, or subject matter experts—and know how to gather input effectively
• You have strong attention to detail and consistently deliver high-quality work, even under tight deadlines
• You're comfortable working in Microsoft Word, Excel, and PowerPoint, and you know how to make documents not just accurate-but visually clean and well formatted
• You have a proactive mindset and are always thinking ahead to improve processes,…