Cash Receipts Coordinator Job Ottawa area,Ontario Canada,Finance & Banking

Permanent Position – Hybrid

Reporting to the Supervisor, Treasury and Financial Services, the Cash Receipts Coordinator is responsible for ensuring all payments received are accounted for and recorded accurately and timely, while providing professional support to our clients and business. This role also involves supporting our Trust and Treasury functions, including acting as backup for other team members in these areas, and contributing to special projects and process improvement initiatives.

The successful candidate will support financial operations while ensuring compliance with regulatory requirements and Firm policies. This role works closely with lawyers, legal assistants, front office, and Finance team members and requires a collaborative, detail‑oriented, and client‑service focused approach while maintaining the highest standards of accuracy, confidentiality, and professionalism.

Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet business and client needs. This is a hybrid role requiring three (3) days in office.

Primary Responsibilities:

Cash Applications & Receipts

Daily processing of payments received from clients for legal services tendered, including cash, cheques, electronic transfer or credit card payments

Posting payments into the Firm’s accounting system on a timely basis

Preparing the daily bank deposit slips for the cheques and electronic transfers received and ensure that cheques are deposited using the Remote Deposit Capture (RDC) service or are taken to the bank for deposit

Prepare and charge all credit card payments

Reconcile daily cash receipts and investigate discrepancies

Support accurate allocation of funds to client matters, and work with Lawyers, Legal Assistants and others on the Finance team to resolve posting and remittance problems

Respond to any queries from lawyers, legal assistants and/or clients via oral and written communication on cash related matters

Ensure the team meets month and year end close deadlines

Trust Accounting

Provide backup support to the Trust Team as needed

Process trust transactions, including deposits, investments, and disbursements

Receive trust cheques and ensure timely deposit to trust accounts

Post trust deposits to client matters and process trust cheque requisitions

Arrange certified cheques and bank drafts and follow up on stale-dated trust cheques

Monitor inactive trust balances and follow up on outstanding items

Prepare daily and monthly trust reconciliations

Provide trust-related support to Front Office and internal stakeholders

Treasury & Financial Operations Support

Provide backup support for treasury-related functions

Process a variety of EFTs, wires and inter-account transfers

Provide support to rest of Finance department with account reconciliations and reporting

Assist with bank account administration

Assist with annual reporting and compliance requirements mandated by the Law Society of Ontario (LSO), CDIC, and other applicable regulatory bodies

Other

Ensure adherence to internal controls, Firm policies, regulatory requirements, and audit standards

Contribute to process improvement initiatives to enhance efficiency, accuracy, and controls within Finance

Participate in firmwide or local Finance-related projects and initiatives

Support ad hoc analysis and reporting requests

Required Knowledge and

Experience:

College diploma in Business, preferably with a specialization in Accounting, or an accounting certificate

Minimum of three (3) to five (5) years of relevant experience in cash applications, trust accounting, or a similar finance role

Working knowledge of Microsoft Office applications, including Word and Excel

Experience with computerized accounting systems;
Elite 3E is considered an asset

Working knowledge of Law Society of Ontario trust accounting rules and policies

Strong customer service skills with the ability to remain professional, tactful, and confident when dealing with internal and external clients

Excellent organizational skills with the ability to manage multiple priorities and work with minimal supervision

Exceptional attention to detail and accuracy

Strong interpersonal skills and a…