Finance Assistant

Finance Assistant

Seed Change | Finance & Administration
Part-time (50% FTE, 17.5 hrs/week) | Ottawa-based, with limited telework flexibility | Unionized position | Starting Salary ($51,522.76 Prorated - Band 1, Step
1)

Seed Change is looking for a detail-oriented Finance Assistant to join our team. This part-time role is well-suited to someone who takes satisfaction in getting the numbers right — someone reliable, comfortable with thorough record keeping, and motivated to support a values-driven organization.

You’ll be responsible for accounts payable, payment processing, and financial record-keeping, along with donation processing, official tax receipting, and monthly financial reconciliations. Working within Seed Change's established financial and fundraising procedures, you’ll help ensure our expenditures and donations are processed accurately, our financial records are complete and reliable, and our financial information meets organizational and regulatory requirements.

Reporting to the Director of Finance & Operations, you’ll work closely with Finance, Admin and Fundraising staff to keep financial and donor administration accurate and coordinated.

Financial Administration & Accounts Payable (60%) Process accounts payable transactions — invoices, purchase orders, and expense claims — and prepare cheque runs, direct payments, and EFTs for authorization. Reconcile corporate credit card statements monthly, process journal entries, and maintain organized, audit-ready financial records. You’ll review documentation for completeness, follow up on missing approvals, and support Finance staff with routine reconciliations and data entry.

Donation Processing, Receipting & Reconciliation (35%) Process donations received through mail, online platforms, EFTs, and third-party fundraising platforms, entering transactions accurately into the donor database. Produce and distribute official tax receipts and acknowledgements, reconcile donation records between fundraising and financial systems, and work with colleagues to resolve any discrepancies. You’ll also respond to routine donor inquiries about donations, receipts, and payments.

Financial Administrative Support & Cross-Coverage (5%) Maintain organized transaction records, help prepare routine reports and reconciliations, support continuous improvement of financial procedures, and provide cross-coverage for other administrative processes as needed.

• Post-secondary education/training in finance, accounting, bookkeeping, or business administration — or equivalent experience
• 2+ years of experience in financial administration, bookkeeping, accounts payable, donation processing, or a related role
• Experience processing financial transactions and maintaining accurate records
• Experience with accounts payable, payment processing, reconciliations, and transaction documentation
• Experience using accounting or financial-management software
• Working knowledge of bookkeeping principles and accounts payable processes
• Understanding of reconciliation processes and confidentiality requirements for financial and donor information
• Exceptional attention to detail and a strong commitment to accuracy
• Strong numerical, data-entry, and record-management skills
• Ability to follow established financial procedures and internal controls consistently
• Ability to spot discrepancies and follow up to resolve them
• Strong written and verbal communication and interpersonal skills in English
• Proficiency with Microsoft Office, particularly Excel
• Ability to manage multiple priorities and recurring financial deadlines while maintaining strict confidentiality
• Commitment to equity, inclusion, and respectful workplace practices, and to Seed Change's mission and values