Human Resources Coordinator

Job Title: Human Resources Coordinator

Vacancies: This posting is for (1) current vacancy

Location: Montreal, QC | Ottawa, ON | Quebec City, QC (Detailed office location information can be found by visiting this link: )

Work Model: Hybrid Work Model

Salary Band: 3 ($52,000 - $60,000 CAD)

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save lives, improve lives and drive collective action against cancer. Together with patients, volunteers, donors and communities across the country, we raise funds to invest in transformative cancer research, we provide a caring support system for everyone affected by cancer and we advocate to governments to create a healthier future for all. It takes a society to take on cancer – and the Canadian Cancer Society is leading the way.

The HR Coordinator provides essential support across the full employee lifecycle, including onboarding, employment changes, offboarding, and leave administration. They maintain accurate HRIS and employee records, manage benefits and pension inquiries, and deliver timely, employee‑centered service to staff and people leaders. The role also supports organizational communications, attendance reporting, and various HR projects.

• Provide HR administrative support for all stages of the employee cycle

Support new hire, status change and offboarding processes, taking an employee centered approach

• Send onboarding package to new hire, including all required forms, policies and mandatory training
• Ensure onboarding is completed within a timely manner and follow up protocols are completed to ensure all documentation is received
• Provide support to people leaders throughout the onboarding process, including provision of checklists
• Complete ADP set up process and partner with payroll to ensure accurate payroll setup within payroll schedule

• Draft status change letters
• Provide guidance to the HRBPs in sharing how changes may impact elements of the employee’s total rewards package, including calculations of time off balances, benefit contributions, and pension
• Ensure all changes are accurately reflected in ADP
• Submit information technology (Fresh Service) tickets as required to ensure user accounts are accurately reflected throughout enterprise tools

• Ensure changes are accurately made within ADP
• Ensure benefit and pension systems are updated accordingly
• Support employees throughout the offboarding process, including answering questions related to elements of their total rewards package such as benefit, pension and time off balances
• Support people leaders throughout the offboarding process, including provision of checklists

• Draft verification letters, milestone letters, year-end merit letters and ad hoc letters throughout the year as needed

• In collaboration with Senior Compensation Analyst, complete ad hoc and annual audits of HRIS data (in ADP) to ensure data integrity is maintained and make recommendations for corrective action as appropriate
• Provide feedback on processes impacting data to ensure most up to date is reflected in HRIS (currently ADP)

• Maintain electronic filing system and complete annual file audit
• Ensure data and records management processes are kept updated, implemented consistently and are compliant with CCS policies and applicable legislation

• Maintain organizational charts monthly, ensuring all updates are accurately reflected in both French and English and follow our standard conventions
• Keep all documentation organized and properly filed using standard conventions on Share Point
• Collaborate with HR leadership to keep MyCCS current, ensuring employees have a seamless experience accessing information about total rewards, policies and procedures bilingually
• Monitor multiple communication channels (such as email, Teams message, Team People mailbox) and respond to HRBP, leadership, and staff inquiries to ensure it is done in a way consistent with CCS values
• Support the quarterly production of attendance reports, and sharing the results with…