Administrative Assistant to Senior Manager of Human Resources

Administrative Assistant to the Senior Manager of Human Resources

(existing position)

Non-Affiliated Level 3A

The Ottawa Catholic School Board is seeking an Administrative Assistant to the Senior Manager of Human Resources. The possible work addresses for this position can be found in our school directory.

The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire deep learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

• Serve as the first point of contact for the Human Resources department.
• Provide administrative support to the Senior Manager of Human Resources, including scheduling appointments, managing calendars, and preparing correspondence, memos and letters.
• liaise with other departments within the Catholic Education Centre and schools within the Ottawa Catholic School Board.
• Provide support for Human Resources projects and initiatives.
• Organize, compile and manage highly confidential information and records relating to various functions within Human Resources.
• Review and track Human Resource absence coding using ATE.
• Prepare data for various reports and summaries.
• Administer the University of Ottawa Secondments program.
• Assist with the job evaluation program, preparing confidential documents and memos, arranging meetings and subsequent correspondence.
• Assist with compliance of school supervision schedules.
• Attend meetings at the request of HR management, prepare agendas and take meeting minutes.
• Help to maintain partnerships with internal and external stakeholders.
• Administrator of the Edvantage program.
• Assist in organizing department initiatives and meetings.
• Assist to track and maintain departmental budget and spending, and prepare budget updates/reports and payment requisitions as required.
• Provide clerical support for Human Resources including generating reports, research and accounting/financial entries and reconciliations.
• Support the Human Resources department as needed at special events such as board retirement dinner, job fairs, community outreach events, etc.
• Assist in the approval of mileage claims in Sparkrock and complete payment requisitions as required.
• Contribute to a positive team environment.
• Perform other administrative duties as assigned.

• Completion of a post secondary diploma or degree in a related and/or relevant field.
• 5 years of administrative experience.
• Proficient with Google Suite (Gmail, Forms, Sheets, Drive, etc.).
• Demonstrated strong attention to detail.
• Excellent organizational and communication skills.
• Positive team player and ability to work independently as well.
• Strong analytical and time management skills.
• Ability to create and maintain strong working relationships with stakeholders.
• Individuals who possess an equivalent combination of education and experience may also be considered.

• Experience with HR processes and systems (ATE, K212, etc.).
• Previous school board experience.
• CHRP/CPHR designation.

This is a full-time, permanent position with an annual salary range of $71,312 - $80,595. The anticipated start date of the assignment is as soon as the recruitment process is complete. A comprehensive benefits and pension package are also available.