Human Resources and Payroll Coordinator

HR Responsibilities

• Responsible for the full employee lifecycle from recruitment to departure.
• Coordinate all aspects of the recruitment process, including posting job vacancies, attending local career fairs, conducting reference checks, approving offer letters, and supporting new employee onboarding and orientation.
• Assist in the development, implementation, and communication of HR policies, procedures, and programs while ensuring compliance with employment legislation and organizational policies.
• Quarterly and periodic reporting to the Union.
• Plan, coordinate, and execute employee activities and events, such as staff training, seasonal and farewell parties, and community services.
• Administer the employee Birthday program.
• Prepare HR reports, maintain HR metrics, manage departmental correspondence, and provide administrative support for HR projects and initiatives.
• Regular reporting on Employee and Recruitment goals.
• Administer leave programs in coordination with the Disability Management Company.
• Assist in employee communication, including internal job vacancies, newsletters, and employee engagement surveys.
• Maintain employee total compensation packages (e.g., Group Health and RRSP enrolment).
• Upkeep the HRIS system and the online policy system (ADP Workforce Now).
• Maintain confidentiality, exercise sound judgment, and provide exceptional customer service while supporting managers and employees across all areas of Human Resources.

• Provide payroll administration, onboarding, and offboarding of employees in HRIS.
• Review and submit bi-weekly payroll in ADP.
• Maintain a high level of accuracy in all payroll-related activities, ensuring employee information, payroll records, and transactions are processed correctly, confidentially, and in compliance with applicable legislation, policies, and deadlines.
• Prepare and submit Records of Employment (ROEs) accurately and within legislated timelines, ensuring compliance with applicable employment standards and government reporting requirements.
• Resolve payroll-related inquiries.
• Prepare, reconcile, and submit bi-weekly employee hours reports to the Accounting Department, ensuring accuracy, completeness, and adherence to established payroll deadlines.
• Assist and collaborate with the accounting department on year-end reviews and audits.

• Attention to Detail & Problem Solving:
  Demonstrates strong analytical and decision-making skills, using sound judgment to identify practical solutions and respond effectively to changing priorities.
• Accountability & Professionalism:
  Plans and manages work effectively, demonstrates reliability, follows organizational policies and procedures, exercises good stewardship of resources, and is committed to continuous learning and improvement.
• Teamwork & Communication:
  Builds positive working relationships through respectful, approachable, and collaborative interactions. Communicates effectively, resolves conflicts professionally, adapts to change, and contributes to a positive and inclusive workplace culture.
• Professional written and verbal communication skills.
• Experience in administrative and clerical procedures, including managing files and records.
• Must have completed high school education or equivalent.
• Post-secondary education preferred.
• Experience in human resources and payroll is preferred; experience in a hotel or resort workplace is an asset.
• Experience with Payroll or HR Management software (e.g. Netsuite, ADP) is an asset.
• Experience working in a Unionized environment is an asset.
• Experience administering group benefit plans is an asset.
• Will consider a combination of relevant industry experience and education in a related field.