Bilingual HR Coordinator

This position can be fully remote or hybrid near Mitacs offices in Montreal, Toronto or Vancouver.

Do you want to be part of a mission driven organization shaping Canada’s innovation future? Do you thrive in collaborative environments where creativity, continuous improvement, and strategic thinking are valued? Are you motivated by work that strengthens Canada’s competitiveness and delivers meaningful impact for communities and businesses?

At Mitacs, we take a talent first approach to building Canada’s innovation capacity. We connect researchers with organizations across every region of the country to help solve pressing challenges and accelerate economic growth. By enabling business academic collaboration and supporting the development of highly skilled talent, we contribute to a resilient, future ready Canadian economy.

Guided by our values — Impact, Integrity, Collaboration, Excellence, and Talent — we work with partners nationwide to advance research, commercialization, and innovation.

At Mitacs, you become part of a team committed to empowering Canadian talent, fostering meaningful partnerships, and driving innovation that supports Canada’s long-term competitiveness. If you’re inspired by big ideas and passionate about creating national impact, we encourage you to apply.

This full-time temporary role (contract until March 31, 2027) supports the effective delivery of HR services across Mitacs by coordinating recruitment, employee lifecycle administration, HR operations, reporting, learning and development logistics, and employee experience initiatives. Working closely with members of the HR team, hiring managers, and employees, the role helps ensure HR processes are accurate, timely, consistent, and aligned with Mitacs’ values and commitment to service excellence.

This position is well suited to someone who is highly organized, detail-oriented, collaborative, and motivated by supporting people-focused programs and practical improvements that strengthen the employee experience at Mitacs.

Recruitment & Hiring Support

• Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, reference checks, and new hire documentation.
• Support hiring managers with recruitment process information, tools, templates, and candidate communications.
• Coordinate onboarding and offboarding activities, including HRIS updates, payroll and benefits coordination, onboarding schedules, and exit interview scheduling.

HR Operations and Reporting

• Maintain accurate employee records and support HRIS, payroll, benefits and employee lifecycle administration.
• Coordinate logistics, materials, tracking, and follow-up for training, learning and development sessions, employee presentations and HR-led initiatives.
• Track, compile and report HR metrics and program information to support recruitment, workforce planning, learning and development and employee experience priorities.
• Support routine employee leaves, benefits changes, accommodation coordination and related employee lifecycle activities, escalating complex matters as appropriate.
• Support maintenance of HR policies, procedures, templates and employee-facing resources to ensure information is current and accessible.

HR Programs and Employee Experience

• Respond to routine employee inquiries through the Employee Care inbox and direct employees and managers to appropriate HR resources or team members.
• Provide coordination support for performance management, engagement, culture and other HR projects and initiatives.
• Support employee internal communications and presentations related to HR programs, learning and development and employee experience.
• Support HR programs and initiatives aligned with the HR Plan, including learning and development, employee experience, internal mobility, recognition and One Mitacs culture.
• Identify opportunities to improve HR coordination processes, tools, templates and employee-facing resources.
• Perform other related duties as required.

• Bilingualism in English and French. Knowledge of written and spoken English and French is required in this role as you will interact with…