Lead Officer, Campus Maintenance and Operation Planning

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**** Posting Reason:
** Temporary replacement of a regular position
** Job Type:
** Employee
* * Anticipated Duration in Months** (for contracts and temporary assignments):12
** Job Family:
** Facilities Planning and Logistics**# of Open Positions:
** 1
* * Faculty/Service - Department:
** Program Management
** Campus:
** Main Campus
** Union Affiliation:
** SSUO
* * Date Posted (YYYY/MM/DD):
** 2026/02/05
** Applications must be received*
* **** BEFORE**** **(YYYY/MM/DD):
** 2026/02/16
** Hours per week:
** 35
* * Salary Grade:
** SSUO Grade 09
** Salary Range:**$72,437.00 - $91,502.00

About Facilities   Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.
** Position Purpose
** Manage all the activities related to the efficient and effective planning and scheduling of all resources used to conduct maintenance activities which result in optimal performance, minimize equipment downtime and reactive maintenance. Assist in the Maintenance Programs enhancement to ensure they are delivered in an optimal manner. Act as facilitator between clients, maintenance teams, other crews and external contractors and establish good communication practices among all.
** In this role, you will:
*** Manage, plan, and schedule work requests, with the use of the Computerized Maintenance Management System (CMMS), to produce an integrated weekly schedule and work package to maintenance crews.
* Responsible for reviewing work requests for clarity and accuracy to provide the most efficient service and prioritization.
* Build and/or update Job Plan and level PM on a minimum yearly basis to maintain an optimized Maintenance Program.
* Determine, identify and manage any vendor delivered service required and provide a total cost estimate for the work to be performed: labor, material, and contractor services.
* Coordinate weekly scheduling meetings with different stakeholders to establish priority of work orders, optimum planned downtime windows, and necessary lead times. Work with maintenance lead hands or supervisors and clients to determine equipment availability.
* Work with the Manager, Preventive and Predictive Maintenance Programs (Manager PPMP) to identify critical spares parts and inventory lists and review stock levels to ensure parts are available.
* Identify and secure all parts and materials required to complete the work by preparing bills of material, any special kitting instructions and purchase orders.
* Oversee inventory by ordering parts and ensuring inventory is maintained accurately within required min/max levels through controlled issuing to the maintenance team.
* Track weekly and monthly performance from the maintenance team and keep accurate metrics on the performance of planning and scheduling functions to generate KPI and provide timely reports. Provide recommendations to the Manager PPMP on ways to improve maintenance programs, reduce costs, optimize labour, and minimize response and completion times.
* Perform maintenance operations planning including budgeting for labor, parts and services.
** What you will bring:
*** In-depth knowledge of building systems (such as mechanical, plumbing, electrical or instrumentation) or building envelop (such as carpentry, locksmithing and disaster restoration) normally acquired through post-secondary training or equivalent experience.
* Minimum of 5 years’ experience in maintenance (building systems or building envelop environment preferred).
* Experience in using CMMS.
* Must be self-motivated, results oriented and possess a high degree of initiative, and work well under pressure.
* Client service oriented with excellent communication (written and verbal), interpersonal and leadership skills.
* Detail oriented with strong organizational skills.
* Solid computer skills with high proficiency in…