Senior Coordinator, Physical Resources

Senior Coordinator Physical Resources – Ottawa, Ontario, Canada

Department: Integrated Facilities Operations

Campus: Main Campus |
Union affiliation: SSUO |
Posting date: 2026/01/08 |
Final date to receive applications: 2026/01/19

Position type: Full‑time Employee |
Hours per week: 35 |
Salary Grade: SSUO Grade 08 |
Salary range: $64,865.00 – $81,935.00

Reporting to the Manager, the Senior Coordinator plans and coordinates the activities and projects related to the physical and material resources management to ensure that the facilities of the sector are safe and functional and that related policies and procedures are well understood and properly implemented. Availability to work evenings, weekends and statutory holidays is required.

• Physical resources management: Control the use of space in all facilities of the sector such as offices, meeting rooms, storage space, classrooms, research labs, computing labs, etc. and decide upon allocation with the objective of maximizing space utilization. To this end manage a space inventory, analyze and recommend space requirements, analyze feasibility and impact of recommendations and projects, plan and coordinate projects and delegate internal/external resources for the accomplishment of tasks.
• Physical resources maintenance: Perform regular inspections of infrastructure, furniture and telecommunications equipment of the sector to ensure that they are safe and functioning, to monitor compliance with accessibility standards and to ensure that all emergency directional and personnel signage is correct and updated. Identify discrepancies and initiate improvements when necessary. Recommend preventive repair and construction work in order to avoid the necessity of larger‑scale repairs.
• Health and Safety: Act as Health and Safety resource‑person for the sector, monitor compliance with all relevant policies with the objective of minimizing risk to students and staff. To this end control security access systems, ensure proper maintenance, implement ergonomic recommendations, manage accurate records of approved employee access and ensure timely updates. Inform follow‑up and keep records to ensure that the sector meets the appropriate health and safety training requirements.
• Materials resources management: Manage material resources of the sector to ensure that there is equipment available to meet ongoing operational needs. To this end act as a designated buyer for the sector, interact with suppliers to obtain estimates, negotiate pricing and create service contracts in compliance with all relevant policies.
• Project coordinator: Manage assigned projects related to moves and renovations, repairs and space setup for the sector. To this end develop project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders, monitor expenses related to the project to ensure that they meet the limits of the budget, highlight and resolve any variance from budget.

• Advanced knowledge of administration and project management principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
• Minimum 3 years of demonstrated experience in a similar role.
• Knowledge of relevant Health and Safety legislation and experience in its application.
• Knowledge of computer systems and software including spreadsheets, databases, Internet and e‑mail.
• Knowledge of space management principles.
• Experience managing projects.
• Experience in interpreting, explaining and applying policies and regulations.
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Ability to solve complex problems.
• Autonomy, flexibility and adaptability.
• Bilingualism French and English (spoken and written).

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular…