Project Manager; RFT FTE

Position Information

Posting Number: ROM
26-147E.

Title:

Project Manager (RFT 1.0 FTE). Position Status:
Regular Full-time. FTE: 1.0.

Job Schedule:

Days. Department:
Corporate Leadership. Union:
Non-union. Site:
Royal Ottawa Mental Health Centre. Number of Vacancies: 2.

As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

The Project Manager (PM) for the Royal Ottawa Health Care Group (The Royal) is responsible for ensuring the successful planning, execution, and delivery of hospital projects. This role involves establishing project management standards, managing a portfolio of projects, and providing strategic guidance to project owners to improve project outcomes and align with the Royal’s strategic plan. The PM provides advice and support on strategic initiatives, project management and coordination, operational planning, resource allocation, budgeting, and corporate liabilities/issues.

Responsibilities include leading corporate and clinical projects and creating and implementing project management standards and best practices. Projects support cross‑functional initiatives with clinical teams and operational departments (i.e. Facilities, IT, HR, Finance, Procurement, Supply Chain, Legal Services, Risk Management, Data & Analytics, Policies, Privacy and Compliance). The successful candidate works collaboratively with senior management and engages senior leaders, physicians and staff across The Royal as well as external partners and vendors.

Project Management and Executive Support:

• Develop comprehensive project plans, charters, risk registers, and other project management tools as required.
• Track timelines, resource allocation, and performance indicators to ensure effective project execution.
• Collaborate with clinical and administrative leaders to align project objectives with strategic priorities.
• Develop sustainability plans and handover documentation to ensure long‑term project success and integration into daily operations.
• Support executives and directors on time‑sensitive, high‑stakes initiatives—often involving cross‑program collaboration, change management, or urgent patient safety needs.
• Monitor project progress, identify and address any issues or risks, and ensure that projects are delivered on time, within scope, and within budget.
• Engage in business analysis to clearly understand project scope and opportunities.
• Coordinate with various departments to facilitate project execution, encourage open and clear communication, and resolve any inter‑departmental conflicts.

Budget And Resource Management:

• Prepare, monitor, and manage project budgets, ensuring responsible allocation of financial resources.
• Conduct variance analyses and financial forecasting to inform leadership of potential budget risks or efficiencies.
• Identify and secure necessary staffing, tools, and infrastructure to support project delivery, collaborating with Project Leads, procurement and HR where necessary.

Leadership And Team Coordination:

• Lead interdisciplinary project teams by fostering inclusive environments grounded in mutual respect, shared purpose, and psychological safety.
• Act as the main point of contact between executive leaders and team members, resolving conflicts, removing obstacles, and ensuring accountability.
• Build and sustain relationships across departments, professions, patients, and hierarchies to align stakeholders toward common goals.
• Manage expectations, address concerns proactively, and ensure that change initiatives are understood and supported across the organization.

Risk Management:

• Ensure all project activities meet or exceed local, national, and regulatory requirements and hospital policies (included but not limited to Accreditation Canada, Ontario Health, Health Canada,…