Lead Coordinator, Event Management

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Posting Reason:

Temporary replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

12

Job Family:

Event Management

# of Open Positions:

1

Faculty/Service - Department:

Marketing and Communications, Faculty of Engineering

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/06/18

Applications must be received
BEFORE (YYYY/MM/DD):

2026/06/18

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$72 437,00 - $91 502,00

About the Faculty of Engineering
The Faculty of Engineering strives to provide a learning environment that promotes excellence and innovation, ethical practice and responsibility towards society. Our workplace will challenge, energize and motivate you to be your very best while providing opportunities for career growth and professional development. Our work makes a world of difference in the lives of our students, who will become the next generation of leaders and change makers of our society.

Our dynamic community is dedicated to building innovations that will not only help the advancement of technology, but solutions that will revolutionize the industry. We look forward to making the future TOGETHER!

Position purpose:

Reporting to the Manager, Communication and Marketing, the incumbent plans, manages and promotes events that engage alumni, raise awareness in the community, foster ties between strategic partners and the academic community, and support recruitment, fundraising and research activities.

In this role, your responsibilities will include:

1. Plans events:
Plans and designs, for the entire faculty or service, various on- and off-campus events that engage alumni, raise awareness in the community, build ties between strategic partners and the academic community, and support recruitment, fundraising and research activities. To this end, discusses with clients, identifies requirements and deadlines, sets budgets, plans and coordinates all the steps required to conduct the event.
2. Manages events:
Organizes and manages all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces. Supervises the running of these events and remains available to resolve any problems that might arise. Welcomes guests and acts as University representative and host for each event.

3. Advertising:
Participates in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.
4. Communication and liaison:
Establishes and maintains effective working relationships with suppliers and with internal and external

What you will bring:

• College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience

• Minimum five years’ experience in a similar role

• Proven ability to formulate creative ideas and to analyze, evaluate and negotiate details to create a successful event

• Strong interpersonal and communication skills

• Excellent problem-solving skills

• Ability to work well under pressure and meet strict deadlines

• Self-reliance and good judgment

• Project management experience

• Experience in supervising teams and volunteers

• Knowledge of budget management policies and practices

• Strong organizational skills

• Knowledge of computer systems and software such as Windows, word processors, web applications and graphic design software, social media platforms, spreadsheets, databases, presentation software, internet browsers and email

• Bilingualism – French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.