Lead Finance and Administration Offcer

Due to a retirement, we are looking for an accomplished finance leader to oversee financial stewardship and administrative operations at our client's Ottawa, Ontario office. This role serves as a trusted partner to executive leadership, providing informed guidance on budgeting, financial planning, compliance, and organizational risk. The successful candidate will bring a strategic mindset, strong operational judgement, and the ability to lead cross-functional teams across finance and administration.

Responsibilities:

- Direct the full scope of financial operations, including accounting, payroll oversight, budgeting, forecasting, consolidated reporting, and initiatives that strengthen financial performance.

- Lead and mentor the accounting team, promoting accountability, attention to detail, and a collaborative working environment.

- Provide strategic financial insight to support annual planning, multi-year forecasting, and ongoing assessment of organizational goals and priorities.

- Establish and maintain effective internal controls while ensuring adherence to financial policies, taxation rules, and applicable regulatory obligations.

- Administer donor-restricted funding and membership revenues in line with contractual terms and internal governance requirements.

- Contribute financial expertise to grant submissions, commercial agreements, supplier contracts, and approval processes for organizational spending, including signing authority where required.

- Prepare clear financial and administrative briefings, reports, and policy materials for senior leadership, the Board, and committee meetings.

- Oversee key administrative functions such as human resources coordination, communications support, office administration, and day-to-day operational planning.

- Represent the organization in dealings with Canadian regulators, government bodies, and external partner organizations on financial and administrative matters.

- Review contractual arrangements tied to international events and provide guidance related to operational risk, communications, and associated administrative considerations.