Senior Manager, Operations and Planning

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Replacement of a regular position

Replacement of a regular position

Employee

(for contracts and temporary assignments): N/A

Business Operations

1

Administration Office, Office of the Vice-President, Academic Affairs

Main Campus

N/A

2026/07/23

2026/08/07

35

Non-Union Grade NM2

$ - $

Ensures that the operations and activities of the Office of the Provost run optimally to fully implement the Provost’s mandates, objectives and priority projects. Collaborates with key stakeholders and leads the planning, implementation and continuous follow-up of activities related to the Office’s various priorities to ensure they align with strategic objectives. Designs, proposes and conducts analyses, develops strategies and leads major projects, both internally and externally, in response to the various mandates the incumbent has been assigned.

Assists in decision-making and reflection on major objectives and strategies to implement, notably through consultation, in order to increase the likelihood of achieving the desired results. Lead a team of professionals involved in multiple large-scale projects that support the various mandates of the Executive Office and contribute to the development and implementation of a wide range of strategic initiatives and university-wide projects.

Develop and implement planning processes to define institutional objectives and ensure their successful achievement. Provides operational guidance so that Office activities run smoothly and effectively, and liaises with various stakeholders, both internal and external.

• Supports the chief of staff in planning and managing current activities and the Office’s strategic projects to continually optimize effectiveness. Designs organizational plans, implements effective and agile business processes, writes and updates work methods and procedures, and identifies and implements best practices that aim to maintain the efficiency and effectiveness of Office activities. Develop and implement planning processes to define long-term objectives and ensure their successful achievement.
• Plans, leads and manages the recruiting and hiring processes required to hire some of the University’s senior managers (mainly vice-provosts and deans)
• Acts as project manager for the Provost’s or Office’s emerging priority initiatives. Regularly liaises with the chief of staff to plan the budget, and manages human and financial resources related to own projects. Conducts analyses, prepares recommendations and manages the implementation, evaluation and continuous improvement of projects and initiatives; implements follow-up mechanisms and evaluates results. Works closely with various stakeholders on a wide range of strategically important files, priority projects and prestigious private events, and cultivates relationships with various individuals (business people, dignitaries, philanthropists, alumni, University senior managers, professors and others.)
• Drafts reflection and advisory documents, performance reports and university regulations, funding requests and reports, in consultation with all the parties involved.
• Prepares, designs and implements communication plans to clearly communicate the major objectives and strategies to all concerned, specifically by emails to the University community, newspaper articles, web and other publication content, and other communication tools the Provost may use.
• Acquires in-depth knowledge of priority issues that involve the sector in order to advise the chief of staff and to be able to provide expert advice at all times to members of the Administrative Committee, faculties, services and external partners, to ensure sustainable services and accurate information.
• Provide leadership, guidance, and mentorship to the team of professionals under their responsibility. Hires, supervises and evaluates direct reports, and ensures that they have the training…