Database Coordinator

Inuuqatigiit Centre, 230 McArthur Ave, Ottawa, Ontario, Canada

Posted Tuesday, October 28, 2025 at 4:00 a.m.

INTERNAL/EXTERNAL POSTING

Inuuqatigiit Centre for Inuit Children, Youth and Families is a multi‑service non‑profit organization serving Inuit children, youth, and their families. We are dedicated to providing cultural, educational, and support services in a caring, respectful, and collaborative environment that fosters strong and proud Inuit children and families.

Position # 2025- 177

Posting Date October 28, 2025

Start Date ASAP

Hours 37.5 hours – Monday‑Friday, with occasional evening and weekend hours required

with possibility of extension

Salary Range Inuuqatigiit Centre offers a competitive wage and benefit

POSITION SUMMARY

Under the supervision of the Manager of Family Well‑Being, the Database Coordinator ensures the optimal use of the data management system by Inuuqatigiit Centre staff, maintains and analyzes data, develops reports for management, creates and adapts all aspects of the database program, trains staff on the use of the database, and oversees agency communications to promote programming and services.

KEY DUTIES AND RESPONSIBILITIES

• Develop a detailed understanding of both the front and back ends of the data management system (currently the Penelope system developed by Athena Software)
• Develop new content within the case management system
• Assist users to input documentation and edit existing documents where required
• Analyze and clean datasets extracted from the case management system
• Perform quantitative data analysis of program outputs
• Produce accurate reports for a range of audiences both internal and external, regular and ad‑hoc
• Contribute to the optimization of data and reporting systems on an ongoing basis
• Identify and advise on any data and/or reporting system issues that arise
• Assume responsibility for optimal recording and archiving of data and analysis
• Develop tools and resources to be shared with users to support their understanding and use of the case management system
• Request a ticket with database support services to resolve issues pertaining to the database system and communicate the concerns and possible solutions with support staff
• Train Inuuqatigiit Centre staff on the use of the agency data management and reporting tools
• Keep up‑to‑date on latest system updates for the most effective program delivery, evaluation and reporting
• Assist the Manager of Family Well‑Being with other documents, projects, and tasks, as relevant to skills
• Maintain thorough, orderly, and confidential administrative tasks required by Inuuqatigiit Centre
• Meet all tracking, evaluation, and reporting requirements of Inuuqatigiit Centre
• Assist in the preparation of reports as required by funders
• Attend staff meetings and training sessions as required
• Adhere to all Inuuqatigiit Centre policies and procedures

Adhere to and promote the mandate and mission of the Inuuqatigiit Centre

Additional responsibilities include supporting communications and promotions:

• Develop flyers and materials for agency programs, services, and community events based on manager requests
• Assist with the development of media releases
• Post communications on Inuuqatigiit Centre social media platforms and website

ACCOUNTABILITY

• Accountable for the effective and efficient use and implementation of the data management system throughout Inuuqatigiit Centre
• Accountable for developing timely reports to help Inuuqatigiit Centre meet deliverables identified in funding agreements
• Accountable for timely creation of agency communications for distribution to promote Inuuqatigiiet Centre activities and community engagement

WORKING RELATIONSHIPS

• Develop supportive and professional rapport with staff team
• Participate in conflict resolution when required
• Act as a positive role model to promote professional values and ethics within Inuuqatigiit Centre and to the community
• Assume leadership role for all aspects of work related to the database
• Demonstrate autonomy and initiative
• Actively participate as a member of Family Well‑Being team
• Support front‑line Inuuqatigiit Centre staff by providing timely guidance on database system usage
• Assist in the planning,…